Eaton Academy RFP Air Conditioning Systems (HVAC) 2026
Eaton AcademySchool · Eastpointe, MI- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Primary contact
- Nicole Sims
- (586) 777-1519
The 30-second brief
Eaton Academy is seeking qualified and licensed contractors for comprehensive design/build services for its air conditioning (HVAC) system. The project includes adding HVAC systems to various building floors and areas, installing energy-efficient equipment, and implementing proper ventilation and air quality control measures.
Detailed project plan, Equipment and materials specifications, Cost estimates, Warranties and maintenance plan options, Safety protocols and project management approach, Compliance documentation, Company information, Executive summary, Detailed scope of services with itemized pricing, Project timeline and estimated completion date, Relevant certifications and proof of insurance, References and portfolio of previous work.
Experience and qualifications, Understanding of project requirements, Proposed approach and timeline, Cost competitiveness, References and past performance.
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Summary
Eaton Academy is seeking qualified and licensed contractors for comprehensive design/build services for its air conditioning (HVAC) system.
The project includes adding HVAC systems to various building floors and areas, installing energy-efficient equipment, and implementing proper ventilation and air quality control measures.
EVALUATION CRITERIA
5- Experience and qualifications
- Understanding of project requirements
- Proposed approach and timeline
- Cost competitiveness
- References and past performance
REQUIRED DELIVERABLES
12- Detailed project plan
- Equipment and materials specifications
- Cost estimates
- Warranties and maintenance plan options
- Safety protocols and project management approach
- Compliance documentation
- Company information
- Executive summary
- Detailed scope of services with itemized pricing
- Project timeline and estimated completion date
- Relevant certifications and proof of insurance
- References and portfolio of previous work
- Scope location
- Eastpointe, MI
Questions about this RFP
How do I respond to this RFP from Eaton Academy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. For questions, contact Nicole Sims.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Eaton Academy in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Sims at (586) 777-1519. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed project plan, Equipment and materials specifications, Cost estimates, Warranties and maintenance plan options, Safety protocols and project management approach, Compliance documentation, Company information, Executive summary, Detailed scope of services with itemized pricing, Project timeli. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Understanding of project requirements, Proposed approach and timeline, Cost competitiveness, References and past performance." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Eaton Academy?
All active and historical solicitations from Eaton Academy are tracked and searchable. As a school agency, Eaton Academy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Eaton Academy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Eastpointe, MI. Review the full solicitation for detailed scope requirements.