East Windsor Regional School District Travel Conferences RFP
East Windsor Regional School DistrictSchool · Hightstown, NJ- Posted
- Jul 1, 2018
- Primary contact
- Paul Todd
The 30-second brief
This document outlines the travel procedures for conferences within the East Windsor Regional School District, including requirements for requests, approvals, and reimbursement.
Workshop/Conference Request Form, Summary Report
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Summary
This document outlines the travel procedures for conferences within the East Windsor Regional School District, including requirements for requests, approvals, and reimbursement.
REQUIRED DELIVERABLES
Workshop/Conference Request Form, Summary Report
REQUIRED ATTACHMENTS
25- Approved Request for Attendance at Conference Form
- Approved Board Resolution
- Executive County Superintendent Approval
- Copy of the Registration Form
- GSA printout for M & IE
- Hotel bill
- Detailed receipt for meals/incidentals
- Proof of payment for meals/incidentals
- Actual mileage traveled
- Insurance Identification Card
- Supporting Documentation – Miles Traveled
- Toll receipts or EZ Pass Documentation
- Actual receipts for transportation (air, rail, bus)
- Evidence of three (3) quotations for airfare
- Shuttle - Actual Receipt
- Taxi/Uber - Receipt and Explanation of Use
- Parking receipt
- Telephone receipt
- Internet service receipt
- Purchase Order
- Travel Request Form
- Board of Education Resolution
- Executive County Superintendent approval
- Workshop / Conference Summary Report
- Original receipts with date and time of expense incurred
Questions about this RFP
How do I respond to this RFP from East Windsor Regional School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Paul Todd.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including East Windsor Regional School District in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Paul Todd. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Workshop/Conference Request Form, Summary Report. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from East Windsor Regional School District?
All active and historical solicitations from East Windsor Regional School District are tracked and searchable. As a school agency, East Windsor Regional School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Approved Request for Attendance at Conference Form, Approved Board Resolution, Executive County Superintendent Approval, Copy of the Registration Form, GSA printout for M & IE, Hotel bill, Detailed re. Review the full document from East Windsor Regional School District for the complete list.