County of San Mateo Juvenile Creative Arts Program RFP 2027-RFP - Informal-00105 (2026)
San Mateo CountyCounty · Redwood City, CA- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 21, 2026
- Contract term
- 3 years
- Primary contact
- Maricel Defensor
- (650) 312-8896
The 30-second brief
San Mateo County Probation Department is soliciting proposals for a qualified provider to deliver general art classes and creative art workshops at the Youth Services Center - Juvenile Hall. The program provides detained youth with structured opportunities for artistic skill development, drawing, sketching, shading, composition, color, painting, and positive self-expression. Services consist of up to 4 hours per week for 50 weeks, for a maximum of 200 hours annually, with individual class sessions up to 2 hours. Vendors must comply with facility security protocols, background checks, and Livescan fingerprinting. Proposals are due by October 9, 2026, 12:00 pm via the eProcurement portal.
Weekly general art classes and creative arts workshops, Development and preparation of appropriate art activities and lesson plans, Documentation of services provided, Ongoing collaboration with Probation staff
Project Approach 35%, Qualifications and Experience 30%, Cost Analysis and Budget 25%, Preferential Points 10%
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Summary
San Mateo County Probation Department is soliciting proposals for a qualified provider to deliver general art classes and creative art workshops at the Youth Services Center - Juvenile Hall.
The program provides detained youth with structured opportunities for artistic skill development, drawing, sketching, shading, composition, color, painting, and positive self-expression. Services consist of up to 4 hours per week for 50 weeks, for a maximum of 200 hours annually, with individual class sessions up to 2 hours. Vendors must comply with facility security protocols, background checks, and Livescan fingerprinting. Proposals are due by October 9, 2026, 12:00 pm via the eProcurement portal.
EVALUATION CRITERIA
4- Project Approach 35%
- Qualifications and Experience 30%
- Cost Analysis and Budget 25%
- Preferential Points 10%
REQUIRED DELIVERABLES
4- Weekly general art classes and creative arts workshops
- Development and preparation of appropriate art activities and lesson plans
- Documentation of services provided
- Ongoing collaboration with Probation staff
REQUIRED ATTACHMENTS
4- Technical Proposal
- Fee Proposal
- SMC_LocalBusiness_self-attestation form
- IRS Form 990
- Submit to
- https://procurement.opengov.com/portal/smcgov
- Scope location
- San Mateo, CA
- Reported agency
- County of San Mateo
Questions about this RFP
How do I respond to this RFP from San Mateo County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/smcgov. For questions, contact Maricel Defensor.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including San Mateo County in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Maricel Defensor at (650) 312-8896. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Weekly general art classes and creative arts workshops, Development and preparation of appropriate art activities and lesson plans, Documentation of services provided, Ongoing collaboration with Probation staff. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach 35%, Qualifications and Experience 30%, Cost Analysis and Budget 25%, Preferential Points 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from San Mateo County?
All active and historical solicitations from San Mateo County are tracked and searchable. As a county agency, San Mateo County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Technical Proposal, Fee Proposal, SMC_LocalBusiness_self-attestation form, IRS Form 990. Review the full document from San Mateo County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, CA. Review the full solicitation for detailed scope requirements.