Community Consolidated School District 15 Multi-Functional Devices and Print Solutions RFP #24-014
Palatine CCSD 15School · Palatine, IL- Due
- Apr 17, 2024
- Deadline passed
- Posted
- Apr 3, 2024
- Contract term
- 5 years
- Primary contact
- Kathy Sauerland
The 30-second brief
Community Consolidated School District 15 is seeking proposals for multi-functional devices and print solutions. The RFP includes requirements for equipment, supplies, maintenance, and print management software. The contract term is 60 months, beginning July 1, 2024.
Cost, Customer Service and Technical Support, Sufficient output speed and correct machine capacity, Output features, Data management and reporting capabilities, Ease of Interface
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Summary
Community Consolidated School District 15 is seeking proposals for multi-functional devices and print solutions. The RFP includes requirements for equipment, supplies, maintenance, and print management software. The contract term is 60 months, beginning July 1, 2024.
EVALUATION CRITERIA
6- Cost
- Customer Service and Technical Support
- Sufficient output speed and correct machine capacity
- Output features
- Data management and reporting capabilities
- Ease of Interface
REQUIRED ATTACHMENTS
7- Exhibit B: Proposal Summary pages
- Vendor qualifications
- Experience and technical support/customer service capabilities
- Detailed specifications and/or product brochures
- Programs for reducing paper and print waste
- Exhibit C: References
- Exhibit D: Vendor Questionnaire
- Submit to
- Joseph M. Kiszka Educational Service Center, 580 North 1st Bank Drive, Palatine, IL 60067
- Duration
- 60 months
- Reported agency
- Community Consolidated School District 15
Questions about this RFP
How do I respond to this RFP from Palatine CCSD 15?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2024. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Joseph M. Kiszka Educational Service Center, 580 North 1st Bank Drive, Palatine, IL 60067. For questions, contact Kathy Sauerland.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Palatine CCSD 15 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Sauerland. Questions and answers are typically shared with all prospective bidders.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, Customer Service and Technical Support, Sufficient output speed and correct machine capacity, Output features, Data management and reporting capabilities, Ease of Interface" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Palatine CCSD 15?
All active and historical solicitations from Palatine CCSD 15 are tracked and searchable. As a school agency, Palatine CCSD 15 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit B: Proposal Summary pages, Vendor qualifications, experience and technical support/customer service capabilities, Detailed specifications and/or product brochures, Programs for reducing paper. Review the full document from Palatine CCSD 15 for the complete list.