Clark-Pleasant Community Schools Printer/Copier/Fax/Scanner Fleet RFP 2026
Clark-Pleasant Community School CorporationSchool · Whiteland, IN- Due
- Apr 17, 2026
- Deadline passed
- Posted
- Mar 19, 2026
- Primary contact
- Brandan Wright
The 30-second brief
Clark-Pleasant Community Schools is seeking proposals for a new printer/copier/fax/scanner fleet. The project includes replacing existing equipment and potentially adding new devices. Vendors are asked to provide pricing, service details, and qualifications for a lease or purchase agreement. The goal is to have new equipment installed by the summer of 2026.
Printer/Copier/Fax/Scanner Fleet, Service Agreement, Implementation Plan
Contract pricing, Quality of service, maintenance, support, training, implementation, and reporting, Ability to provide adequate range of copiers and services, Additional value added support and services, Office Equipment References
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Summary
Clark-Pleasant Community Schools is seeking proposals for a new printer/copier/fax/scanner fleet.
The project includes replacing existing equipment and potentially adding new devices. Vendors are asked to provide pricing, service details, and qualifications for a lease or purchase agreement. The goal is to have new equipment installed by the summer of 2026.
EVALUATION CRITERIA
10- Contract pricing
- Quality of service
- Maintenance
- Support
- Training
- Implementation
- Reporting
- Ability to provide adequate range of copiers and services
- Additional value added support and services
- Office Equipment References
REQUIRED DELIVERABLES
3- Printer/Copier/Fax/Scanner Fleet
- Service Agreement
- Implementation Plan
REQUIRED ATTACHMENTS
Appendix B (Current fleet of copiers/printers/faxes)
- Submit to
- Whiteland, IN
- Scope location
- Whiteland, IN
- Reported agency
- Clark-Pleasant Community Schools
Questions about this RFP
How do I respond to this RFP from Clark-Pleasant Community School Corporation?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Whiteland, IN. For questions, contact Brandan Wright.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clark-Pleasant Community School Corporation in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandan Wright. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Printer/Copier/Fax/Scanner Fleet, Service Agreement, Implementation Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Contract pricing, Quality of service, maintenance, support, training, implementation, and reporting, Ability to provide adequate range of copiers and services, Additional value added support and servi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clark-Pleasant Community School Corporation?
All active and historical solicitations from Clark-Pleasant Community School Corporation are tracked and searchable. As a school agency, Clark-Pleasant Community School Corporation regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Appendix B (Current fleet of copiers/printers/faxes). Review the full document from Clark-Pleasant Community School Corporation for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whiteland, IN. Review the full solicitation for detailed scope requirements.