City of Yakima Bulk Purchase and Delivery of Fuels Bid 12603J - 2026
City of YakimaCity · Yakima, WA- Due
- Mar 12, 2026
- Deadline passed
- Posted
- Feb 19, 2026
- Contract term
- 1 year
- Primary contact
- Susan Knotts
- (509) 575-6095
The 30-second brief
The City of Yakima and Yakima County are issuing a joint solicitation (Bid 12603J) for the bulk purchase and delivery of various fuels and Diesel Exhaust Fluid (DEF). The scope includes regular, mid-grade, and premium unleaded gasoline (E10), ultra-low sulfur diesel (ULSD) #1 and #2 (clear and dyed), R99 renewable diesel, and winter blends. The contract covers 17 tanks across 14 locations ranging from West Yakima to Sunnyside, with capacities from 250 to 15,000 gallons. Services include 'Keep Full' monitoring and 'Will Call' deliveries. Bidders must provide pricing differentials relative to the OPIS daily gross contract average rack prices. Requirements include a valid City Business License, compliance with FTA regulations, and specific insurance coverages (Commercial General Liability, Automobile Liability, and Pollution Liability). Bids must be submitted electronically via PublicPurchase.com by March 12, 2026.
Bulk fuel delivery, Diesel Exhaust Fluid, Fuel additives, Tank monitoring, PTD documentation
Price differential, number of fuel types provided, load size capabilities, terminal availability, in-house vs subcontracted shipping, customer service responsiveness
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Summary
The City of Yakima and Yakima County are issuing a joint solicitation (Bid 12603J) for the bulk purchase and delivery of various fuels and Diesel Exhaust Fluid (DEF).
The scope includes regular, mid-grade, and premium unleaded gasoline (E10), ultra-low sulfur diesel (ULSD) #1 and #2 (clear and dyed), R99 renewable diesel, and winter blends. The contract covers 17 tanks across 14 locations ranging from West Yakima to Sunnyside, with capacities from 250 to 15,000 gallons. Services include 'Keep Full' monitoring and 'Will Call' deliveries. Bidders must provide pricing differentials relative to the OPIS daily gross contract average rack prices. Requirements include a valid City Business License, compliance with FTA regulations, and specific insurance coverages (Commercial General Liability, Automobile Liability, and Pollution Liability). Bids must be submitted electronically via PublicPurchase.com by March 12, 2026.
EVALUATION CRITERIA
6- Price differential
- Number of fuel types provided
- Load size capabilities
- Terminal availability
- In-house vs subcontracted shipping
- Customer service responsiveness
REQUIRED DELIVERABLES
5- Bulk fuel delivery
- Diesel Exhaust Fluid
- Fuel additives
- Tank monitoring
- PTD documentation
REQUIRED ATTACHMENTS
9- Signature Sheet
- Technical Specification Analysis
- Bid Form
- Bidders Contact Information
- Bidders Questionnaire
- FTA Debarment & Suspension Certification
- Spill Notification and Response Plan
- DBE Utilization Form
- Lobbying Restrictions Certification
- Submit to
- PublicPurchase.com
- Scope location
- Yakima, WA
Questions about this BID
How do I respond to this Bid from City of Yakima?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PublicPurchase.com. For questions, contact Susan Knotts.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Yakima in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Susan Knotts at (509) 575-6095. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bulk fuel delivery, Diesel Exhaust Fluid, Fuel additives, Tank monitoring, PTD documentation. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price differential, number of fuel types provided, load size capabilities, terminal availability, in-house vs subcontracted shipping, customer service responsiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Yakima?
All active and historical solicitations from City of Yakima are tracked and searchable. As a city agency, City of Yakima regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Sheet, Technical Specification Analysis, Bid Form, Bidders Contact Information, Bidders Questionnaire, FTA Debarment & Suspension Certification, Spill Notification and Response Plan, DBE Uti. Review the full document from City of Yakima for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Yakima, WA. Review the full solicitation for detailed scope requirements.