City of Warrensville Heights - Owner's Representative and Legal Services - RFQ/RFP 2026
City of Warrensville HeightsCity · Warrensville Heights, OH- Due
- Sep 25, 2026
- Deadline passed
- Primary contact
- Kelli Wilson
- (216) 587-6500
The 30-second brief
The City of Warrensville Heights is soliciting requests for combined qualifications and proposals for owner's representative and legal services in connection with the Owner's facilities improvement project. The project will be completed over a minimum of two phases, including site and building improvements to the existing City's Service Garage (Phase One) and a new Fire Station (Phase Two). Scope of work encompasses master planning, architectural planning, design, construction document management, construction phase oversight, closeout, project delivery model facilitation (CM-at-risk, design-build), contract negotiation, grant and loan negotiation with the Ohio Department of Commerce Division of State Fire Marshall, budget and schedule management, and guaranteed maximum price sessions. Submissions are due by 12:00 p.m. local time on September 25, 2026, requiring one electronic PDF copy and three hard copies delivered via email to Kelli Wilson.
Owner's representative services, Legal services, Master planning, Architectural planning and programming, Design phase management, Construction document phase management, Construction phase management, Closeout phase management, Project delivery model facilitation, Contract and transactional agreement preparation, Loan and grant negotiation, Consultant and constructor selection management, Project budget management, Project schedule management, Payment and fund disbursement management, Move coordination, Procurement coordination, Partnering and facilitation services, Guaranteed maximum price amendment negotiation, Communication process establishment, Meeting attendance and minute review, Work conformance review, Field work order and change order review, Contract completion and warranty commencement certification review
Qualifications, experience, project approach, interview
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Summary
The City of Warrensville Heights is soliciting requests for combined qualifications and proposals for owner's representative and legal services in connection with the Owner's facilities improvement project.
The project will be completed over a minimum of two phases, including site and building improvements to the existing City's Service Garage (Phase One) and a new Fire Station (Phase Two). Scope of work encompasses master planning, architectural planning, design, construction document management, construction phase oversight, closeout, project delivery model facilitation (CM-at-risk, design-build), contract negotiation, grant and loan negotiation with the Ohio Department of Commerce Division of State Fire Marshall, budget and schedule management, and guaranteed maximum price sessions. Submissions are due by 12:00 p.m. local time on September 25, 2026, requiring one electronic PDF copy and three hard copies delivered via email to Kelli Wilson.
EVALUATION CRITERIA
4- Qualifications
- Experience
- Project approach
- Interview
REQUIRED DELIVERABLES
24- Owner's representative services
- Legal services
- Master planning
- Architectural planning and programming
- Design phase management
- Construction document phase management
- Construction phase management
- Closeout phase management
- Project delivery model facilitation
- Contract and transactional agreement preparation
- Loan and grant negotiation
- Consultant and constructor selection management
- Project budget management
- Project schedule management
- Payment and fund disbursement management
- Move coordination
- Procurement coordination
- Partnering and facilitation services
- Guaranteed maximum price amendment negotiation
- Communication process establishment
- Meeting attendance and minute review
- Work conformance review
- Field work order and change order review
- Contract completion and warranty commencement certification review
REQUIRED ATTACHMENTS
11- Cover letter
- Company overview
- Insurance certificate
- Project team resumes
- Project experience
- Project approach
- Project facilitation and partnering experience
- Project delivery counseling and project management experience
- Facilitated guaranteed maximum price experience
- Contracting services experience
- Financing services experience
- Submit to
- [email protected]
- Scope location
- Warrensville Heights, Ohio
Questions about this RFP
How do I respond to this RFP from City of Warrensville Heights?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kelli Wilson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Warrensville Heights in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kelli Wilson at (216) 587-6500. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Owner's representative services, Legal services, Master planning, Architectural planning and programming, Design phase management, Construction document phase management, Construction phase management, Closeout phase management, Project delivery model facilitation, Contract and transactional agreeme. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications, experience, project approach, interview" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Warrensville Heights?
All active and historical solicitations from City of Warrensville Heights are tracked and searchable. As a city agency, City of Warrensville Heights regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: cover letter, company overview, insurance certificate, project team resumes, project experience, project approach, project facilitation and partnering experience, project delivery counseling and proje. Review the full document from City of Warrensville Heights for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Warrensville Heights, Ohio. Review the full solicitation for detailed scope requirements.