City of Virginia Beach Resident Surveys Request for Proposal COVB #27-101704, 2026
City of Virginia BeachCity · Virginia Beach, VA- Due
- Nov 12, 2026
- 9 days left
- Posted
- Sep 15, 2026
- Primary contact
- Kathleen Lindback
- (757) 385-4438
The 30-second brief
The City of Virginia Beach is soliciting proposals from qualified firms to conduct a community-wide resident survey through random sampling methods, targeting a minimum confidence level of 95% and a maximum margin of error of +/- 5% with at least 1,000 completed surveys. Proposers must offer respondents a minimum of two completion methods, including mail, website, or phone, with the survey available in English, Spanish, and preferably Tagalog. The engagement includes survey design, sample selection, data collection, cross-tabulations across all 10 Council Districts, geospatial results, a public-facing results dashboard, and an onsite presentation to City Council in late summer 2027. Proposals are due by November 12, 2026, at 3:00 PM EST, and submissions must include required forms such as the P110 Anticollusion/Nondiscrimination/Drug-Free Workplace Form, SWaM Subcontracting Participation Plan (CVAB-E2), P119 References Form, and Survey Fees.
Survey design, Sample selection, Survey administration (mail, Web/online, Phone), English and Spanish survey administration, Benchmark data, Tabular data in Excel, Cross tabulations for key demographic groups, Importance-Performance/Satisfaction Quadrant Priorities Analysis, Formal report with executive summary and charts, Survey geospatial results by Council districts, Public results dashboard, Onsite results presentation to City Council
Experience & Past Performance (25 points), Qualifications & Expertise of Key Personnel (25 points), Understanding & Approach to Service Provision (30 points)
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Summary
The City of Virginia Beach is soliciting proposals from qualified firms to conduct a community-wide resident survey through random sampling methods, targeting a minimum confidence level of 95% and a maximum margin of error of +/- 5% with at least 1,000 completed surveys.
Proposers must offer respondents a minimum of two completion methods, including mail, website, or phone, with the survey available in English, Spanish, and preferably Tagalog. The engagement includes survey design, sample selection, data collection, cross-tabulations across all 10 Council Districts, geospatial results, a public-facing results dashboard, and an onsite presentation to City Council in late summer 2027. Proposals are due by November 12, 2026, at 3:00 PM EST, and submissions must include required forms such as the P110 Anticollusion/Nondiscrimination/Drug-Free Workplace Form, SWaM Subcontracting Participation Plan (CVAB-E2), P119 References Form, and Survey Fees.
EVALUATION CRITERIA
Experience & Past Performance (25 points), Qualifications & Expertise of Key Personnel (25 points), Understanding & Approach to Service Provision (30 points)
REQUIRED DELIVERABLES
12- Survey design
- Sample selection
- Survey administration (mail, Web/online, Phone)
- English and Spanish survey administration
- Benchmark data
- Tabular data in Excel
- Cross tabulations for key demographic groups
- Importance-Performance/Satisfaction Quadrant Priorities Analysis
- Formal report with executive summary and charts
- Survey geospatial results by Council districts
- Public results dashboard
- Onsite results presentation to City Council
REQUIRED ATTACHMENTS
4- Completed and signed P110 Anticollusion/Nondiscrimination/Drug Free Workplace Form
- Completed and signed SWaM Subcontracting Participation Plan Forms (CVAB-E2)
- Completed P119 References Form
- Survey Fees
- Submit to
- City's Supplier Portal or 2401 Courthouse Drive, Bldg 1, Suite 3097, Virginia Beach, VA 23456
- Scope location
- Virginia Beach, VA
Questions about this RFP
How do I respond to this RFP from City of Virginia Beach?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City's Supplier Portal or 2401 Courthouse Drive, Bldg 1, Suite 3097, Virginia Beach, VA 23456. For questions, contact Kathleen Lindback.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Virginia Beach in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathleen Lindback at (757) 385-4438. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Survey design, Sample selection, Survey administration (mail, Web/online, Phone), English and Spanish survey administration, Benchmark data, Tabular data in Excel, Cross tabulations for key demographic groups, Importance-Performance/Satisfaction Quadrant Priorities Analysis, Formal report with execu. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Past Performance (25 points), Qualifications & Expertise of Key Personnel (25 points), Understanding & Approach to Service Provision (30 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Virginia Beach?
All active and historical solicitations from City of Virginia Beach are tracked and searchable. As a city agency, City of Virginia Beach regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 12, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed and signed P110 Anticollusion/Nondiscrimination/Drug Free Workplace Form, Completed and signed SWaM Subcontracting Participation Plan Forms (CVAB-E2), Completed P119 References Form, Survey. Review the full document from City of Virginia Beach for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Virginia Beach, VA. Review the full solicitation for detailed scope requirements.