City of Union Mowing, Trimming, Landscaping and General Maintenance Services RFP 2027-2028
City of UnionCity · Union, KY- Due
- Oct 27, 2026
- Deadline passed
- Posted
- Oct 6, 2026
- Contract term
- 2 years
- Primary contact
- K. Preston
- (859) 384-1511
The 30-second brief
The City of Union is seeking proposals for contractual services covering mowing, trimming, landscaping, and general maintenance of City-owned property and rights-of-way across multiple designated areas, including Union City Building, Union Town Square, Union Rice Cemetery, Lassing Green, US 42 Corridor, Old Union Road, Mt. Zion Road Corridor, pocket parks, and storm drainage channels/inlets. The base contract term is two years (January 1, 2027 through December 31, 2028), with an optional two-year extension. Services include turf maintenance and treatments, tree and shrub pruning, landscape bed maintenance, spring clean-up, mulching, sidewalk/cup weed control, and storm drain inlet maintenance. A pre-bid conference is scheduled for October 15, 2026, and proposals are due by October 27, 2026, at 1:00 p.m. Eastern Time.
Experience with grounds maintenance work of comparable size scope and complexity, reference checks, equipment and staffing available, record of performance on prior City contracts, licensing and insurance requirements
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Summary
The City of Union is seeking proposals for contractual services covering mowing, trimming, landscaping, and general maintenance of City-owned property and rights-of-way across multiple designated areas, including Union City Building, Union Town Square, Union Rice Cemetery, Lassing Green, US 42 Corridor, Old Union Road, Mt.
Zion Road Corridor, pocket parks, and storm drainage channels/inlets. The base contract term is two years (January 1, 2027 through December 31, 2028), with an optional two-year extension. Services include turf maintenance and treatments, tree and shrub pruning, landscape bed maintenance, spring clean-up, mulching, sidewalk/cup weed control, and storm drain inlet maintenance. A pre-bid conference is scheduled for October 15, 2026, and proposals are due by October 27, 2026, at 1:00 p.m. Eastern Time.
EVALUATION CRITERIA
Experience with grounds maintenance work of comparable size scope and complexity, reference checks, equipment and staffing available, record of performance on prior City contracts, licensing and insurance requirements
REQUIRED ATTACHMENTS
3- Completed Bid Sheets
- Identification of subcontractors
- Three (3) references
- Submit to
- Union City Building, 1843 Bristow Drive, Union, KY 41091
- Duration
- 48 months
- Scope location
- Union, KY
Questions about this RFP
How do I respond to this RFP from City of Union?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Union City Building, 1843 Bristow Drive, Union, KY 41091. For questions, contact K. Preston.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Union in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is K. Preston at (859) 384-1511. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with grounds maintenance work of comparable size scope and complexity, reference checks, equipment and staffing available, record of performance on prior City contracts, licensing and insur..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Union?
All active and historical solicitations from City of Union are tracked and searchable. As a city agency, City of Union regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Completed Bid Sheets, Identification of subcontractors, Three (3) references. Review the full document from City of Union for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Union, KY. Review the full solicitation for detailed scope requirements.