City of Tustin Managed Print Services RFP 2026 - MFDs and Desktop Printers
City of TustinCity · Tustin, CA- Due
- Nov 18, 2026
- 20 days left
- Posted
- Oct 20, 2026
- Contract term
- 5 years
- Primary contact
- Brenda Merrill
- (949) 775-0730
The 30-second brief
The City of Tustin is seeking proposals for Managed Print Services (MPS) to implement a single-vendor or multi-vendor contract enhancing print services and technology for approximately 119 owned and leased multi-function devices (MFDs) and desktop printers/MFPs across various city locations. The scope encompasses equipment acquisition, secure print release, follow-me printing, print management platform, fleet administration, maintenance, supplies, and reporting. Proposals are due by November 18, 2026, with a mandatory virtual pre-proposal meeting on October 27, 2026, and a question deadline of October 29, 2026. Evaluation criteria include management plan effectiveness, vendor skills and experience, and total 5-year cost.
Effectiveness of Management Plan and Understanding of the Work (30%), Degree of the Vendor's Skills and Experience (30%), Total Overall 5 Year Cost of Vendor Solution (40%)
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Summary
The City of Tustin is seeking proposals for Managed Print Services (MPS) to implement a single-vendor or multi-vendor contract enhancing print services and technology for approximately 119 owned and leased multi-function devices (MFDs) and desktop printers/MFPs across various city locations.
The scope encompasses equipment acquisition, secure print release, follow-me printing, print management platform, fleet administration, maintenance, supplies, and reporting. Proposals are due by November 18, 2026, with a mandatory virtual pre-proposal meeting on October 27, 2026, and a question deadline of October 29, 2026. Evaluation criteria include management plan effectiveness, vendor skills and experience, and total 5-year cost.
EVALUATION CRITERIA
Effectiveness of Management Plan and Understanding of the Work (30%), Degree of the Vendor's Skills and Experience (30%), Total Overall 5 Year Cost of Vendor Solution (40%)
REQUIRED ATTACHMENTS
4- Attachment B – Non-Collusion Affidavit
- Acknowledgment of Sample Contract and Statement of Work
- Exhibit B – Device Pricing Template
- References
- Submit to
- https://procurement.opengov.com/portal/tustin/projects/318615/document?projectId=MPS2026
- Duration
- 84 months
- Scope location
- Tustin, CA
Questions about this RFP
How do I respond to this RFP from City of Tustin?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/tustin/projects/318615/document?projectId=MPS2026. For questions, contact Brenda Merrill.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tustin in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brenda Merrill at (949) 775-0730. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Effectiveness of Management Plan and Understanding of the Work (30%), Degree of the Vendor's Skills and Experience (30%), Total Overall 5 Year Cost of Vendor Solution (40%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tustin?
All active and historical solicitations from City of Tustin are tracked and searchable. As a city agency, City of Tustin regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment B – Non-Collusion Affidavit, Acknowledgment of Sample Contract and Statement of Work, Exhibit B – Device Pricing Template, References. Review the full document from City of Tustin for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tustin, CA. Review the full solicitation for detailed scope requirements.