City of Syracuse Emergency Solutions Grant (ESG) Program Year 53 Request for Proposals - ESG-PY53
City of Syracuse, Syracuse, NY·City
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- Primary Contact
- Tanya Eastman · (315) 448-8448
- Contract Term
- 1 year
- Scope Location
- Syracuse, NY
- Submission Address
- https://procurement.opengov.com/portal/syrgov
SUMMARY
The City of Syracuse Department of Neighborhood and Business Development (NBD) is seeking proposals for Emergency Solutions Grant (ESG) Entitlement Grant funding under the HEARTH Act for Program Year 53, running from May 1, 2027 to April 30, 2028. Funding is restricted to four main categories: Rapid Rehousing, Homeless Prevention, Street Outreach, and Homeless Management Information System (HMIS). Proposals must align with the City's 2025-2029 Consolidated Plan priorities such as preventing and addressing homelessness, preserving housing, and providing public services. The submission deadline is October 26, 2026, at 6:00 pm via the OpenGov eProcurement Portal, with a mandatory pre-proposal meeting scheduled for October 8, 2026. A 1:1 match is required from non-ESG sources.
EVALUATION CRITERIA
Qualifications to Manage Funds and Program (25%), Clear Description of the Program (25%), Performance Measures (25%), Financial Feasibility (25%)
REQUIRED ATTACHMENTS
Board Resolution authorizing submission of application, Articles of Incorporation, IRS Determination Letter, Audit or prepared financial statement within the past 18 months and management letter, Most Recent IRS 990, Board By-laws, Board minutes from last three meetings, Board of Directors including addresses, Staff resumes and job descriptions, Organization Chart, Proof of Liability Insurance, Funding Award Letter(s) or Comparable Proof of Matching Funds, Ban the Box (Exhibit A), Equal Employment Opportunity (Exhibit B), HMIS Data Quality Report, Assurances Certification, Homeless Management Information System (HMIS) Participation Certification
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Syracuse?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/syrgov. For questions, contact Tanya Eastman.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications to Manage Funds and Program (25%), Clear Description of the Program (25%), Performance Measures (25%), Financial Feasibility (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Syracuse?
All active and historical solicitations from City of Syracuse are tracked and searchable. As a city agency, City of Syracuse regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 26, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Board Resolution authorizing submission of application, Articles of Incorporation, IRS Determination Letter, Audit or prepared financial statement within the past 18 months and management letter, Most. Review the full document from City of Syracuse for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Syracuse in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tanya Eastman at (315) 448-8448. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Syracuse, NY. Review the full solicitation for detailed scope requirements.
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