City of Summit - In-House Consulting Engineering Services 2027 - 2026
City of SummitCity · Summit, NJ- Due
- Nov 20, 2026
- 18 days left
- Posted
- Oct 23, 2026
- Contract term
- 1 year
- Primary contact
- Raymond Sullivan
The 30-second brief
The City of Summit is soliciting qualification statements from qualified engineering firms and professionals to provide in-house consulting engineering services and municipal engineering support for the year 2027. Services include project management, plan review, site inspections, grant administration through PMRS, floodplain reviews, attending resident meetings, addressing complaints, daily operations support, resident relations, capital project oversight, and project design. Respondents must provide an in-house member available for office hours two days per week from 8AM to 4PM, and a licensed professional engineer available for up to 10 hours per week. Proposals are due by November 20, 2026, at 4:00 PM. Evaluation criteria include experience and reputation, knowledge of the city and subject matter, availability for required meetings, and best interests of the city.
Provide an in-house member to provide support to the Departments' Engineering and Public Works needs; Provide the name of a licensed professional engineer who can be designated as the Municipal Engineer
Experience and reputation in the field, Knowledge of the City and the subject matter addressed under the RFQ, Availability to accommodate the required meetings of the City, Other factors demonstrated to be in the best interest of the City
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Summary
The City of Summit is soliciting qualification statements from qualified engineering firms and professionals to provide in-house consulting engineering services and municipal engineering support for the year 2027.
Services include project management, plan review, site inspections, grant administration through PMRS, floodplain reviews, attending resident meetings, addressing complaints, daily operations support, resident relations, capital project oversight, and project design. Respondents must provide an in-house member available for office hours two days per week from 8AM to 4PM, and a licensed professional engineer available for up to 10 hours per week. Proposals are due by November 20, 2026, at 4:00 PM. Evaluation criteria include experience and reputation, knowledge of the city and subject matter, availability for required meetings, and best interests of the city.
EVALUATION CRITERIA
Experience and reputation in the field, Knowledge of the City and the subject matter addressed under the RFQ, Availability to accommodate the required meetings of the City, Other factors demonstrated to be in the best interest of the City
REQUIRED DELIVERABLES
Provide an in-house member to provide support to the Departments' Engineering and Public Works needs; Provide the name of a licensed professional engineer who can be designated as the Municipal Engineer
REQUIRED ATTACHMENTS
4- Letter of Qualification
- Letter of Intent
- Payment Conditions and Rate Schedules Form
- New Jersey Business Registration Certificate
REQUIRED STAFFING
18- Submit to
- City of Summit, Department of Community Services, 512 Springfield Avenue, Summit, NJ 07901
- Scope location
- Summit, NJ
Questions about this RFQ
How do I respond to this RFQ from City of Summit?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Summit, Department of Community Services, 512 Springfield Avenue, Summit, NJ 07901. For questions, contact Raymond Sullivan.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Summit in NJ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Raymond Sullivan. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Partner/Principal, Project Manager/Professional Engineer, Senior Project Engineer, Project Engineer, Senior Design Engineer, Design Engineer, Engineering Technician/CADD Technician, Professional Land Surveyor, Survey Field Crew Member, Field Technician, Chief Construction Engineer, Senior Constructi. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Provide an in-house member to provide support to the Departments' Engineering and Public Works needs; Provide the name of a licensed professional engineer who can be designated as the Municipal Engineer. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and reputation in the field, Knowledge of the City and the subject matter addressed under the RFQ, Availability to accommodate the required meetings of the City, Other factors demonstrated..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Summit?
All active and historical solicitations from City of Summit are tracked and searchable. As a city agency, City of Summit regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Qualification, Letter of Intent, Payment Conditions and Rate Schedules Form, New Jersey Business Registration Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Summit for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Summit, NJ. Review the full solicitation for detailed scope requirements.