City of South San Francisco On-Call Event Production Services RFP 2026 - PR-ADMIN-2026-01
City of South San FranciscoCity · South San Francisco, CA- Due
- May 1, 2026
- Deadline passed
- Posted
- Apr 16, 2026
- Contract term
- 3 years
- Primary contact
- Erin O'Brien
- (650) 829-3811
The 30-second brief
The City of South San Francisco Parks and Recreation Department is soliciting proposals for on-call event production services under project ID PR-ADMIN-2026-01. The selected vendor(s) will provide full-service event production for the City's largest event, Concert in the Park, which typically features one to two stages and professional quality sound and production equipment. Additional support may be required for other special events such as the Halloween Extravaganza, grand openings, ground breakings, and America250 celebrations. The contract term is three years with two optional one-year extensions. Proposals will be evaluated based on competence, experience, and fees. Submissions are due by May 1, 2026, at 901 Civic Campus Way, South San Francisco, CA.
Full-service event production, Professional quality sound, Production equipment, Stage management
Demonstrated competence, experience, fee
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Summary
The City of South San Francisco Parks and Recreation Department is soliciting proposals for on-call event production services under project ID PR-ADMIN-2026-01.
The selected vendor(s) will provide full-service event production for the City's largest event, Concert in the Park, which typically features one to two stages and professional quality sound and production equipment. Additional support may be required for other special events such as the Halloween Extravaganza, grand openings, ground breakings, and America250 celebrations. The contract term is three years with two optional one-year extensions. Proposals will be evaluated based on competence, experience, and fees. Submissions are due by May 1, 2026, at 901 Civic Campus Way, South San Francisco, CA.
EVALUATION CRITERIA
3- Demonstrated competence
- Experience
- Fee
REQUIRED DELIVERABLES
4- Full-service event production
- Professional quality sound
- Production equipment
- Stage management
- Submit to
- 901 Civic Campus Way, South San Francisco, CA, 94080
- Scope location
- South San Francisco, CA
Questions about this RFP
How do I respond to this RFP from City of South San Francisco?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 901 Civic Campus Way, South San Francisco, CA, 94080. For questions, contact Erin O'Brien.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of South San Francisco in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erin O'Brien at (650) 829-3811. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Full-service event production, Professional quality sound, Production equipment, Stage management. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Demonstrated competence, experience, fee" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of South San Francisco?
All active and historical solicitations from City of South San Francisco are tracked and searchable. As a city agency, City of South San Francisco regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of South San Francisco for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: South San Francisco, CA. Review the full solicitation for detailed scope requirements.