City of Shawnee, Oklahoma RFP 2026-001 Railroad Depot Revitalization
City of ShawneeCity · Shawnee, OK- Due
- Mar 12, 2026
- Deadline passed
- Posted
- Nov 6, 2025
- Primary contact
- Petya Stefanoff
The 30-second brief
The City of Shawnee is seeking Proposals for adaptive reuses of the historic Santa Fe Depot, aiming to pay homage to its railroad function and serve as a communal hub. Potential uses include eating establishments, art galleries, community classes, and event centers.
Full redesign of interior and exterior spaces, Suggestions for rehabilitating adjacent log cabin (optional), Specifications for materials, Adaptive uses proposal, Local economic development strategy integration, Proposed operations agreement, Funding identification.
Ability of the proposer to meet or exceed requirements, quality and thoroughness of proposal, creative and concise approach, demonstration of clear process, cover letter, qualifications, experience, project leadership, project team, approach and work plan, experience/qualifications/references (past project size, type, public-private partnerships, timing/scheduling), community engagement, work quality/scheduling/cost control, completeness of response, fee schedule.
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Summary
The City of Shawnee is seeking Proposals for adaptive reuses of the historic Santa Fe Depot, aiming to pay homage to its railroad function and serve as a communal hub. Potential uses include eating establishments, art galleries, community classes, and event centers.
EVALUATION CRITERIA
15- Ability of the proposer to meet or exceed requirements
- Quality and thoroughness of proposal
- Creative and concise approach
- Demonstration of clear process
- Cover letter
- Qualifications
- Experience
- Project leadership
- Project team
- Approach and work plan
- Experience/qualifications/references (past project size, type, public-private partnerships, timing/scheduling)
- Community engagement
- Work quality/scheduling/cost control
- Completeness of response
- Fee schedule
REQUIRED DELIVERABLES
7- Full redesign of interior and exterior spaces
- Suggestions for rehabilitating adjacent log cabin (optional)
- Specifications for materials
- Adaptive uses proposal
- Local economic development strategy integration
- Proposed operations agreement
- Funding identification
REQUIRED ATTACHMENTS
6- Attachment A: Certification for Contracts, Grants, Loans, and Cooperative Agreements
- Attachment B: No Proposal Notification
- Attachment C: Addendum Acknowledgement Form
- Attachment D: Non-Collusion Affidavit of Vendor
- Attachment E: Conflict of Interest Certification
- Attachment F: Affidavit Of Single Submittal
REQUIRED STAFFING
3- Submit to
- City of Shawnee, Attn: City Clerk, 16 West 9th Street, Shawnee, Oklahoma 74801
- Scope location
- Shawnee, Oklahoma
Questions about this RFP
How do I respond to this RFP from City of Shawnee?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Shawnee, Attn: City Clerk, 16 West 9th Street, Shawnee, Oklahoma 74801. For questions, contact Petya Stefanoff.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Shawnee in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Petya Stefanoff. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Team members assigned to the project, designated team leader, project personnel for interviews.. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Full redesign of interior and exterior spaces, Suggestions for rehabilitating adjacent log cabin (optional), Specifications for materials, Adaptive uses proposal, Local economic development strategy integration, Proposed operations agreement, Funding identification.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability of the proposer to meet or exceed requirements, quality and thoroughness of proposal, creative and concise approach, demonstration of clear process, cover letter, qualifications, experience, p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Shawnee?
All active and historical solicitations from City of Shawnee are tracked and searchable. As a city agency, City of Shawnee regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Certification for Contracts, Grants, Loans, and Cooperative Agreements; Attachment B: No Proposal Notification; Attachment C: Addendum Acknowledgement Form; Attachment D: Non-Collusion A. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Shawnee for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Shawnee, Oklahoma. Review the full solicitation for detailed scope requirements.