City of Santa Maria - Citywide Tree Maintenance Services - RP-2026/001 (2026)
City of Santa MariaCity · Santa Maria, CA- Due
- Jun 3, 2026
- Deadline passed
- Posted
- May 6, 2026
- Contract term
- 1 year
- Primary contact
- Neville Smeda
The 30-second brief
The City of Santa Maria is seeking proposals from qualified commercial tree maintenance contractors for the maintenance of approximately 26,000 city-maintained trees in city-wide public spaces, street medians, and rights-of-way. The scope of work includes periodic tree pruning, tree and stump removal, tree planting, staking, root pruning, integrated pest management (IPM) pesticide application, debris removal, emergency on-call response, and maintenance of a GPS-enabled tree management tracking database. Bidders must demonstrate at least three years of continuous experience in tree maintenance business management within the last five years and hold a State of California C-27 Landscape Contractor License, Pesticide Applicator's License, ISA Arborist certification, and City Business License. The proposal submission deadline is June 3, 2026, at 1:30 pm, with a mandatory pre-proposal conference on May 19, 2026. The contract term is one year with options for two additional one-year extensions, backed by a not-to-exceed amount of $900,000 per fiscal year.
Tree maintenance knowledge and experience (30 points), Overall cost associated with the contract (25 points), GIS data management system (15 points), Reference checks (10 points), Staffing levels to perform the scope of services (10 points), Compliance with the bid instructions (10 points)
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Summary
The City of Santa Maria is seeking proposals from qualified commercial tree maintenance contractors for the maintenance of approximately 26,000 city-maintained trees in city-wide public spaces, street medians, and rights-of-way.
The scope of work includes periodic tree pruning, tree and stump removal, tree planting, staking, root pruning, integrated pest management (IPM) pesticide application, debris removal, emergency on-call response, and maintenance of a GPS-enabled tree management tracking database. Bidders must demonstrate at least three years of continuous experience in tree maintenance business management within the last five years and hold a State of California C-27 Landscape Contractor License, Pesticide Applicator's License, ISA Arborist certification, and City Business License. The proposal submission deadline is June 3, 2026, at 1:30 pm, with a mandatory pre-proposal conference on May 19, 2026. The contract term is one year with options for two additional one-year extensions, backed by a not-to-exceed amount of $900,000 per fiscal year.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
10- Cover Letter
- Company Profile
- Qualifications
- Fee Sheets
- Staffing Sheets
- Invoice Instructions Acknowledgement Sheet
- Licenses/Certifications
- References
- Signature Page
- Bid Submittal Checklist
- Submit to
- City of Santa Maria, Recreation and Parks Department, 615 S. McClelland St., Santa Maria, California, 93454
- Duration
- 36 months
- Scope location
- Santa Maria, CA
Questions about this RFP
How do I respond to this RFP from City of Santa Maria?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Santa Maria, Recreation and Parks Department, 615 S. McClelland St., Santa Maria, California, 93454. For questions, contact Neville Smeda.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Santa Maria in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Neville Smeda. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Tree maintenance knowledge and experience (30 points), Overall cost associated with the contract (25 points), GIS data management system (15 points), Reference checks (10 points), Staffing levels to p..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Santa Maria?
All active and historical solicitations from City of Santa Maria are tracked and searchable. As a city agency, City of Santa Maria regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Profile, Qualifications, Fee Sheets, Staffing Sheets, Invoice Instructions Acknowledgement Sheet, Licenses/Certifications, References, Signature Page, Bid Submittal Checklist. Review the full document from City of Santa Maria for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Maria, CA. Review the full solicitation for detailed scope requirements.