City of San Mateo Recreation Facilities Feasibility Study and Modernization Plan - RFP 2026
City of San MateoCity · San Mateo, CA- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Sep 28, 2026
- Primary contact
- Steve Wu
- (650) 522-7300
The 30-second brief
The City of San Mateo invites professional consulting services for a Recreation Facilities Feasibility Study and Modernization Plan. The scope includes evaluating existing recreation facilities, functionality, operational characteristics, current and future programming, accessibility, and identifying opportunities to modernize or consolidate facilities such as Beresford Recreation Center, Senior Center, Lakeshore Recreation Center, Shoreview Recreation Center, Central Recreation Center, Martin Luther King Recreation Center, and Joinville Swim Center and Park Complex. Services require existing conditions and needs analysis, stakeholder and community engagement support, facility modernization and consolidation options, conceptual planning diagrams, planning level cost and lifecycle considerations, implementation priorities, and a final report. Proposals are due by October 26, 2026, at 2:00 PM Pacific Daylight Time. A mandatory project introduction session is scheduled for October 8, 2026, via Zoom.
Project Work Plan and confirmed schedule, Existing Conditions Summary, Recreation Needs Assessment and engagement findings summary, Modernization and consolidation options with conceptual planning diagrams and cost/implementation materials, Draft Recreation Facilities Feasibility Study and Modernization Plan, Final Recreation Facilities Feasibility Study and Modernization Plan
Firm's experience with recreation facility feasibility studies and master planning, Firm's experience evaluating similar public facilities, Quality and relevance of proposed project team, Understanding of objectives and proposed approach, Demonstrated ability to develop planning level cost estimates and roadmaps, Approach to stakeholder and community engagement, Quality and feasibility of work plan and schedule, References, Fee proposal and overall value
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Summary
The City of San Mateo invites professional consulting services for a Recreation Facilities Feasibility Study and Modernization Plan.
The scope includes evaluating existing recreation facilities, functionality, operational characteristics, current and future programming, accessibility, and identifying opportunities to modernize or consolidate facilities such as Beresford Recreation Center, Senior Center, Lakeshore Recreation Center, Shoreview Recreation Center, Central Recreation Center, Martin Luther King Recreation Center, and Joinville Swim Center and Park Complex. Services require existing conditions and needs analysis, stakeholder and community engagement support, facility modernization and consolidation options, conceptual planning diagrams, planning level cost and lifecycle considerations, implementation priorities, and a final report. Proposals are due by October 26, 2026, at 2:00 PM Pacific Daylight Time. A mandatory project introduction session is scheduled for October 8, 2026, via Zoom.
EVALUATION CRITERIA
9- Firm's experience with recreation facility feasibility studies and master planning
- Firm's experience evaluating similar public facilities
- Quality and relevance of proposed project team
- Understanding of objectives and proposed approach
- Demonstrated ability to develop planning level cost estimates and roadmaps
- Approach to stakeholder and community engagement
- Quality and feasibility of work plan and schedule
- References
- Fee proposal and overall value
REQUIRED DELIVERABLES
Project Work Plan and confirmed schedule, Existing Conditions Summary, Recreation Needs Assessment and engagement findings summary, Modernization and consolidation options with conceptual planning diagrams and cost/implementation materials, Draft Recreation Facilities Feasibility Study and Modernization Plan, Final Recreation Facilities Feasibility Study and Modernization Plan
REQUIRED ATTACHMENTS
9- Cover Letter
- Project Understanding and Approach
- Relevant Projects
- Project Team
- References
- Work Plan and Schedule
- Fee Proposal
- Additional Services Rate Schedule
- Insurance and Contract Requirements
- Submit to
- [email protected] and [email protected]
- Scope location
- San Mateo, CA
Questions about this RFP
How do I respond to this RFP from City of San Mateo?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] and [email protected]. For questions, contact Steve Wu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Mateo in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steve Wu at (650) 522-7300. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project Work Plan and confirmed schedule, Existing Conditions Summary, Recreation Needs Assessment and engagement findings summary, Modernization and consolidation options with conceptual planning diagrams and cost/implementation materials, Draft Recreation Facilities Feasibility Study and Moderniza. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm's experience with recreation facility feasibility studies and master planning, Firm's experience evaluating similar public facilities, Quality and relevance of proposed project team, Understandin..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Mateo?
All active and historical solicitations from City of San Mateo are tracked and searchable. As a city agency, City of San Mateo regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Project Understanding and Approach, Relevant Projects, Project Team, References, Work Plan and Schedule, Fee Proposal, Additional Services Rate Schedule, Insurance and Contract Requireme. Review the full document from City of San Mateo for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Mateo, CA. Review the full solicitation for detailed scope requirements.