City of Prescott - High Performance Fireworks Entertainment RFP - 2026
City of PrescottCity · Prescott, AZ- Due
- Nov 19, 2026
- 22 days left
- Posted
- Oct 23, 2026
- Contract term
- 1 year
- Primary contact
- Tim Legler
- (928) 777-1425
The 30-second brief
The City of Prescott, Arizona is soliciting proposals from qualified, experienced, and properly licensed fireworks production companies to provide a professional, high-quality pyrotechnics display for the City's 4th of July Freedom Fest on Sunday, July 4, 2027 at Pioneer Park. The scope includes complete planning, permitting, production, staffing, safety, execution, and site cleanup for an annual 30-minute fireworks display for the years 2027-2031, with an optional 10-12 minute synchronized drone light show add-on. All fireworks must be electronically fired with no hand firing permitted. Proposals are due by November 19, 2026, at 2:00 pm via the OpenGov Procurement Portal, with a question deadline of November 10, 2026. Required submissions include a cover letter, references, professional licenses, bonding capacity, insurance certificate, and non-collusion certificate. Evaluation criteria emphasize experience, scope of services, work examples, and pricing.
Experience and Qualifications (25%),Scope of Services (35%),Events (Work Examples) (25%),Pricing (15%)
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Summary
The City of Prescott, Arizona is soliciting proposals from qualified, experienced, and properly licensed fireworks production companies to provide a professional, high-quality pyrotechnics display for the City's 4th of July Freedom Fest on Sunday, July 4, 2027 at Pioneer Park.
The scope includes complete planning, permitting, production, staffing, safety, execution, and site cleanup for an annual 30-minute fireworks display for the years 2027-2031, with an optional 10-12 minute synchronized drone light show add-on. All fireworks must be electronically fired with no hand firing permitted. Proposals are due by November 19, 2026, at 2:00 pm via the OpenGov Procurement Portal, with a question deadline of November 10, 2026. Required submissions include a cover letter, references, professional licenses, bonding capacity, insurance certificate, and non-collusion certificate. Evaluation criteria emphasize experience, scope of services, work examples, and pricing.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Cover Letter
- Proposal
- Licenses
- References
- Current Contracts
- Bonding Capacity
- Certificate of Insurability
- Non-Collusion Certificate
- Certificate of Ownership
- Subcontractors
- Bidder's Examination
- Submit to
- https://procurement.opengov.com/portal/prescott-az
- Duration
- 60 months
- Scope location
- Prescott, AZ
Questions about this RFP
How do I respond to this RFP from City of Prescott?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/prescott-az. For questions, contact Tim Legler.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Prescott in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Legler at (928) 777-1425. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications (25%),Scope of Services (35%),Events (Work Examples) (25%),Pricing (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Prescott?
All active and historical solicitations from City of Prescott are tracked and searchable. As a city agency, City of Prescott regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter,Proposal,Licenses,References,Current Contracts,Bonding Capacity,Certificate of Insurability,Non-Collusion Certificate,Certificate of Ownership,Subcontractors,Bidder's Examination. Review the full document from City of Prescott for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prescott, AZ. Review the full solicitation for detailed scope requirements.