City of Prattville HVAC Preventive Maintenance Services Bid Invitation No. 026-009
City of PrattvilleCity · Prattville, AL- Due
- Aug 24, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Lee Carter
The 30-second brief
The City of Prattville is soliciting bids under Invitation No. 026-009 for HVAC preventive maintenance and repair services for all city-owned systems, effective October 1, 2026. The scope includes quarterly routine maintenance (inspections, filter changes, belt adjustments), semiannual coil cleaning, and labor/materials for repairing or replacing maintainable parts like compressors and motors. The contractor must also provide 24/7 service support with a 2-hour response time and manage Honeywell and Johnson Controls Metasys systems. Bidders must provide three references of similar-sized contracts and a completed W-9. Sealed bids are due by August 24, 2026, at 3:00 p.m. CST to the City Clerk's office. The resulting contract term will not exceed three years.
Two originals of Bid Invitation, Bid Specifications, W-9 Request for Taxpayer Identification Number & Certification, Three references
Equal and competitive basis, compliance with specified format
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Summary
The City of Prattville is soliciting bids under Invitation No. 026-009 for HVAC preventive maintenance and repair services for all city-owned systems, effective October 1, 2026.
The scope includes quarterly routine maintenance (inspections, filter changes, belt adjustments), semiannual coil cleaning, and labor/materials for repairing or replacing maintainable parts like compressors and motors. The contractor must also provide 24/7 service support with a 2-hour response time and manage Honeywell and Johnson Controls Metasys systems. Bidders must provide three references of similar-sized contracts and a completed W-9. Sealed bids are due by August 24, 2026, at 3:00 p.m. CST to the City Clerk's office. The resulting contract term will not exceed three years.
EVALUATION CRITERIA
Equal and competitive basis, compliance with specified format
REQUIRED DELIVERABLES
4- Two originals of Bid Invitation
- Bid Specifications
- W-9 Request for Taxpayer Identification Number & Certification
- Three references
- Submit to
- City of Prattville, Attn: City Clerk, 101 West Main Street, Prattville, AL 36067
- Scope location
- Prattville, AL
Questions about this BID
How do I respond to this Bid from City of Prattville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Prattville, Attn: City Clerk, 101 West Main Street, Prattville, AL 36067. For questions, contact Lee Carter.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Prattville in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lee Carter. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two originals of Bid Invitation, Bid Specifications, W-9 Request for Taxpayer Identification Number & Certification, Three references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Equal and competitive basis, compliance with specified format" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Prattville?
All active and historical solicitations from City of Prattville are tracked and searchable. As a city agency, City of Prattville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Prattville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prattville, AL. Review the full solicitation for detailed scope requirements.