City of Piqua RFP 2603 Concert Production 2026
City of PiquaCity · Piqua, OH- Due
- Feb 26, 2026
- Deadline passed
- Posted
- Jan 23, 2026
- Primary contact
- Tyler Barlage
- (937) 778-3160
The 30-second brief
The City of Piqua is seeking proposals from experienced companies to provide sound, lighting, and staging equipment for approximately 15 concerts per season at Lock 9 Park from May to September, each year during 2026-2028, with a possible renewal for 2029-2031. The scope of work includes providing audio, lighting, and equipment needs for performers, setup and safety, execution of concerts, and post-display cleanup. Proposals must include company profile, production concept, pricing breakdown, references, safety protocols, and insurance details.
Sound, Lighting, And staging equipment for concerts, Setup and safety, Execution of concerts, Post-display cleanup.
Experience, capacity, and reputation (50%); Cost-effectiveness and value for money (30%); Proximity of proposer to Piqua, Ohio (20%).
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Summary
The City of Piqua is seeking proposals from experienced companies to provide sound, lighting, and staging equipment for approximately 15 concerts per season at Lock 9 Park from May to September, each year during 2026-2028, with a possible renewal for 2029-2031.
The scope of work includes providing audio, lighting, and equipment needs for performers, setup and safety, execution of concerts, and post-display cleanup. Proposals must include company profile, production concept, pricing breakdown, references, safety protocols, and insurance details.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Sound
- Lighting
- Staging equipment for concerts
- Setup and safety
- Execution of concerts
- Post-display cleanup
REQUIRED ATTACHMENTS
Americans with Disabilities Act Compliance Certification, Drug-Free Workplace Compliance Affidavit Form
- Submit to
- 201 W. Water St., Piqua, OH 45356
Questions about this RFP
How do I respond to this RFP from City of Piqua?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 201 W. Water St., Piqua, OH 45356. For questions, contact Tyler Barlage.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Piqua in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tyler Barlage at (937) 778-3160. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sound, Lighting, And staging equipment for concerts, Setup and safety, Execution of concerts, Post-display cleanup.. Proposals should clearly address how each deliverable will be met.
Show 3 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, capacity, and reputation (50%); Cost-effectiveness and value for money (30%); Proximity of proposer to Piqua, Ohio (20%)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Piqua?
All active and historical solicitations from City of Piqua are tracked and searchable. As a city agency, City of Piqua regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Americans with Disabilities Act Compliance Certification, Drug-Free Workplace Compliance Affidavit Form. Review the full document from City of Piqua for the complete list.