City of Penticton Bylaw Records Management System Software 2026-RFP-07
City of PentictonCity · Penticton, BC- Due
- Jul 7, 2026
- Deadline passed
- Posted
- Jun 4, 2026
The 30-second brief
The City of Penticton is soliciting proposals for a new Bylaw Records Management System (RMS) including implementation and support services. The solution must feature mobile compatibility, GIS integration, and API connectivity. Proposals are due July 7, 2026.
New Records Management System (RMS) software, Implementation services, Support services, Labeling and tracking, Reporting, Relational tracking, APIs, Mobile compatibility, GIS integration
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Summary
The City of Penticton is soliciting proposals for a new Bylaw Records Management System (RMS) including implementation and support services. The solution must feature mobile compatibility, GIS integration, and API connectivity. Proposals are due July 7, 2026.
REQUIRED DELIVERABLES
9- New Records Management System (RMS) software
- Implementation services
- Support services
- Labeling and tracking
- Reporting
- Relational tracking
- APIs
- Mobile compatibility
- GIS integration
REQUIRED ATTACHMENTS
Scope of Services Attachment A – Core Functional Requirements
- Submit to
- https://penticton.bonfirehub.ca/portal
- Scope location
- Penticton, BC
Questions about this RFP
How do I respond to this RFP from City of Penticton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://penticton.bonfirehub.ca/portal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Penticton in BC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: New Records Management System (RMS) software, Implementation services, Support services, Labeling and tracking, Reporting, Relational tracking, APIs, Mobile compatibility, GIS integration. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Penticton?
All active and historical solicitations from City of Penticton are tracked and searchable. As a city agency, City of Penticton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Scope of Services Attachment A – Core Functional Requirements. Review the full document from City of Penticton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Penticton, BC. Review the full solicitation for detailed scope requirements.