City of Pasadena - Provision of Silent Generator, Power Distribution Equipment, and On-Site Technical Support for New Years Day - 2026-Informal-0574 (2026)
City of PasadenaCity · Pasadena, CA- Due
- Nov 2, 2026
- 16 days left
- Posted
- Oct 15, 2026
- Contract term
- 0.0 years
- Primary contact
- Erika Alvarez
- (626) 744-7477
Know who Pasadena buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Pasadena, CA is seeking a qualified vendor to provide a high-capacity 1400-1600 amp three-phase silent generator with redundant capability, power distribution package, and on-site technical support for New Year's Day operations on January 1, 2027. Equipment includes a minimum 100 kW diesel generator (max 60 dB at 7 meters, EPA Tier 4 compliant), 50 ft cam wires, 300-amp distro box, pigtails, 100' Bates cable, 100-amp box with multiple 120V outlets, walkover panels, and an ABC type 10 lbs fire extinguisher. Services require pre-event consultation, delivery and setup at 207 N. Garfield Ave. between 7:00 AM and 8:00 AM on December 31st, on-site technical support from 6:00 a.m. to 5:00 p.m., basic staff training, and post-event teardown. Submission deadline is November 2, 2026, with question deadline on October 21, 2026. Evaluation is based on experience (35%), cost proposal (55%), and local Pasadena business preference (10%).
1400-1600 Amp 3 phase Generator (reduntant), 50 ft cam wires, 300 amp distro box, Pigtails, 100’ bates cable, 100 amp box with at least 10x 120v sockets, Walkover panels, Fire extinguisher, Delivery/Freight Cost, Environ/hazmat/disposal Fee
Experience (35%), Cost Proposal (55%), Local Pasadena Business (10%)
SUMMARY
The City of Pasadena, CA is seeking a qualified vendor to provide a high-capacity 1400-1600 amp three-phase silent generator with redundant capability, power distribution package, and on-site technical support for New Year's Day operations on January 1, 2027.
Equipment includes a minimum 100 kW diesel generator (max 60 dB at 7 meters, EPA Tier 4 compliant), 50 ft cam wires, 300-amp distro box, pigtails, 100' Bates cable, 100-amp box with multiple 120V outlets, walkover panels, and an ABC type 10 lbs fire extinguisher. Services require pre-event consultation, delivery and setup at 207 N. Garfield Ave. between 7:00 AM and 8:00 AM on December 31st, on-site technical support from 6:00 a.m. to 5:00 p.m., basic staff training, and post-event teardown. Submission deadline is November 2, 2026, with question deadline on October 21, 2026. Evaluation is based on experience (35%), cost proposal (55%), and local Pasadena business preference (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- 1400-1600 Amp 3 phase Generator (reduntant)
- 50 ft cam wires
- 300 amp distro box
- Pigtails
- 100’ bates cable
- 100 amp box with at least 10x 120v sockets
- Walkover panels
- Fire extinguisher
- Delivery/Freight Cost
- Environ/hazmat/disposal Fee
REQUIRED ATTACHMENTS
5- Form AA-1
- Relevant Experience Form
- Disclosure of Contracts with U.S. Department of Homeland Security
- Taxpayer Protection Amendment Disclosure
- Pasadena Business License
- Submit to
- https://procurement.opengov.com/portal/pasadena/projects/317412
- Duration
- 1 months
- Scope location
- Pasadena, CA
Questions about this RFP
How do I respond to this RFP from City of Pasadena?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pasadena/projects/317412. For questions, contact Erika Alvarez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pasadena in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Erika Alvarez at (626) 744-7477. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1400-1600 Amp 3 phase Generator (reduntant), 50 ft cam wires, 300 amp distro box, Pigtails, 100’ bates cable, 100 amp box with at least 10x 120v sockets, Walkover panels, Fire extinguisher, Delivery/Freight Cost, Environ/hazmat/disposal Fee. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience (35%), Cost Proposal (55%), Local Pasadena Business (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pasadena?
All active and historical solicitations from City of Pasadena are tracked and searchable. As a city agency, City of Pasadena regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 0.0 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form AA-1, Relevant Experience Form, Disclosure of Contracts with U.S. Department of Homeland Security, Taxpayer Protection Amendment Disclosure, Pasadena Business License. Review the full document from City of Pasadena for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pasadena, CA. Review the full solicitation for detailed scope requirements.