City of Olympia Hearing Examiner and Pro Tem Hearing Examiner RFQ 2026
City of OlympiaCity · Olympia, WA- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Dec 30, 2025
- Contract term
- 2 years
- Primary contact
- Tim Smith
The 30-second brief
The City of Olympia is soliciting qualifications for a Hearing Examiner and a Pro Tem Hearing Examiner to manage land use appeals and development hearings. Statements of Qualifications are due by January 30, 2026.
Letter of Interest, Summary of qualifications experience and availability, Method and approach, Example of written work, Example of Rules of Procedure, Professional References, Mandatory Bidder Forms
Knowledge and experience, Experience with writing legally defensible land use decisions, Approach to quality control, Making effective use of public resources, Experience holding public meetings, Readiness and availability, Experience with Rules of Procedure, Licensed to practice law in WA, Mentorship willingness
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Summary
The City of Olympia is soliciting qualifications for a Hearing Examiner and a Pro Tem Hearing Examiner to manage land use appeals and development hearings. Statements of Qualifications are due by January 30, 2026.
EVALUATION CRITERIA
9- Knowledge and experience
- Experience with writing legally defensible land use decisions
- Approach to quality control
- Making effective use of public resources
- Experience holding public meetings
- Readiness and availability
- Experience with Rules of Procedure
- Licensed to practice law in WA
- Mentorship willingness
REQUIRED DELIVERABLES
7- Letter of Interest
- Summary of qualifications experience and availability
- Method and approach
- Example of written work
- Example of Rules of Procedure
- Professional References
- Mandatory Bidder Forms
REQUIRED ATTACHMENTS
Exhibit A (SOQ Signature Sheet), Exhibit B (Statement of Compliance with Nondiscrimination Requirement and Equal Benefits Declaration Form)
- Submit to
- [email protected]
- Duration
- 24 months
- Scope location
- Olympia, WA
Questions about this RFQ
How do I respond to this RFQ from City of Olympia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tim Smith.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Olympia in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tim Smith. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Interest, Summary of qualifications experience and availability, Method and approach, Example of written work, Example of Rules of Procedure, Professional References, Mandatory Bidder Forms. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Knowledge and experience, Experience with writing legally defensible land use decisions, Approach to quality control, Making effective use of public resources, Experience holding public meetings, Read..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Olympia?
All active and historical solicitations from City of Olympia are tracked and searchable. As a city agency, City of Olympia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (SOQ Signature Sheet), Exhibit B (Statement of Compliance with Nondiscrimination Requirement and Equal Benefits Declaration Form). Review the full document from City of Olympia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Olympia, WA. Review the full solicitation for detailed scope requirements.