City of Northfield - Request for Proposals for Geothermal Planning for Northfield Community Resource Center - 2026
City of NorthfieldCity · Northfield, MN- Due
- Oct 28, 2026
- Due today
- Posted
- Oct 1, 2026
- Primary contact
- Sara Pabich
- (507) 645-3069
The 30-second brief
The City of Northfield is seeking proposals from qualified engineering and consulting firms to evaluate existing heating and cooling systems at the Northfield Community Resource Center (NCRC), compare conventional and geothermal system alternatives, and, if geothermal is determined to be the preferred alternative, advance the geothermal system toward design and construction documentation. The approximately 58,000-square-foot facility is located on 6.5 acres at 1651 Jefferson Parkway. The total contract amount shall not exceed $70,000, supported by grant funding from the Minnesota Pollution Control Agency (MPCA). Submissions are due by October 28, 2026, at 4:30 p.m., with an optional pre-bid conference and site visit scheduled for October 14, 2026.
Proposal Completeness (10 points), Cost and Best Value (20 points), Geothermal Experience and Qualifications (25 points), Technical Approach and Understanding of Project (25 points), Design Approach and Deliverables (10 points), Project Team and Schedule (10 points)
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Summary
The City of Northfield is seeking proposals from qualified engineering and consulting firms to evaluate existing heating and cooling systems at the Northfield Community Resource Center (NCRC), compare conventional and geothermal system alternatives, and, if geothermal is determined to be the preferred alternative, advance the geothermal system toward design and construction documentation.
The approximately 58,000-square-foot facility is located on 6.5 acres at 1651 Jefferson Parkway. The total contract amount shall not exceed $70,000, supported by grant funding from the Minnesota Pollution Control Agency (MPCA). Submissions are due by October 28, 2026, at 4:30 p.m., with an optional pre-bid conference and site visit scheduled for October 14, 2026.
EVALUATION CRITERIA
- Submit to
- Email: [email protected]
- Scope location
- Northfield, MN
- Projected sq ft
- 58,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Northfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Submissions should be delivered to: Email: [email protected]. For questions, contact Sara Pabich.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Northfield in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Pabich at (507) 645-3069. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Completeness (10 points), Cost and Best Value (20 points), Geothermal Experience and Qualifications (25 points), Technical Approach and Understanding of Project (25 points), Design Approach a..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Northfield?
All active and historical solicitations from City of Northfield are tracked and searchable. As a city agency, City of Northfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Northfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Northfield, MN. The total projected area is 58000 sq ft. Review the full solicitation for detailed scope requirements.