City of North Battleford Roofing Consultant Services RFP - EPAI 2026-10-BM 2026
City of North BattlefordCity · North Battleford, SK- Due
- Oct 30, 2026
- 2 days left
- Posted
- Oct 8, 2026
- Primary contact
- City Clerk’s Department
- (306) 445-1700
The 30-second brief
The City of North Battleford seeks professional roofing consultant services to support roof replacement and repair planning, tendering, construction review, and close-out for up to three facilities in 2027: City Hall (1291-101 Street), Don Ross (891-99 Street), and the Library (1392-101 Street). The scope of work includes roof investigations, test cuts, condition reports, budget estimating, tender-ready drawings and specifications, contractor procurement support, field reviews, quality assurance, payment certification, and close-out documentation. Submissions are due by 2:00 PM Saskatchewan time on October 30, 2026, and must be submitted electronically to the City Clerk's Department at [email protected]. Inquiries are due by October 15, 2026, with an addendum deadline of October 22, 2026, and anticipated award on November 25, 2026. Mandatory requirements include WCB good standing, $2,000,000 errors and omissions insurance, and $5,000,000 commercial general liability insurance.
Roof assessment reports for each site, Roof plan drawings, Site and roof photographs, Descriptions of existing conditions, Solution options, Budget estimates within a +/- 10% margin of accuracy, Tender-ready drawings and specifications for approved work, Addenda or clarifications as required, Bid review and award recommendation information, Field review records, Quality assurance records, Payment certificates, Substantial performance certificates, Completion reports, Deficiency lists, And close-out documentation support
Understanding of project / response to Appendix A (15%), Methodology, work plan, and schedule (20%), Qualifications, experience, and resource commitments (20%), Completeness of Proposal (10%), Time Required For The Project (5%), References and past performance (10%), Financial evaluation / overall value (20%)
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Summary
The City of North Battleford seeks professional roofing consultant services to support roof replacement and repair planning, tendering, construction review, and close-out for up to three facilities in 2027: City Hall (1291-101 Street), Don Ross (891-99 Street), and the Library (1392-101 Street).
The scope of work includes roof investigations, test cuts, condition reports, budget estimating, tender-ready drawings and specifications, contractor procurement support, field reviews, quality assurance, payment certification, and close-out documentation. Submissions are due by 2:00 PM Saskatchewan time on October 30, 2026, and must be submitted electronically to the City Clerk's Department at [email protected]. Inquiries are due by October 15, 2026, with an addendum deadline of October 22, 2026, and anticipated award on November 25, 2026. Mandatory requirements include WCB good standing, $2,000,000 errors and omissions insurance, and $5,000,000 commercial general liability insurance.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
16- Roof assessment reports for each site
- Roof plan drawings
- Site and roof photographs
- Descriptions of existing conditions
- Solution options
- Budget estimates within a +/- 10% margin of accuracy
- Tender-ready drawings and specifications for approved work
- Addenda or clarifications as required
- Bid review and award recommendation information
- Field review records
- Quality assurance records
- Payment certificates
- Substantial performance certificates
- Completion reports
- Deficiency lists
- Close-out documentation support
REQUIRED ATTACHMENTS
Proposal Submission Form, Declaration of Disclosure / conflict of interest declaration, Acknowledgment of Addendums, Pricing Form, evidence of WCB good standing or comparable provincial certification, proof of errors and omissions insurance with a limit of not less than $2,000,000, proof of commercial general liability insurance with a limit of not less than $5,000,000 per occurrence
- Submit to
- [email protected]
- Scope location
- North Battleford, SK
Questions about this RFP
How do I respond to this RFP from City of North Battleford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact City Clerk’s Department.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of North Battleford in SK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is City Clerk’s Department at (306) 445-1700. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Roof assessment reports for each site, Roof plan drawings, Site and roof photographs, Descriptions of existing conditions, Solution options, Budget estimates within a +/- 10% margin of accuracy, Tender-ready drawings and specifications for approved work, Addenda or clarifications as required, Bid re. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Understanding of project / response to Appendix A (15%), Methodology, work plan, and schedule (20%), Qualifications, experience, and resource commitments (20%), Completeness of Proposal (10%), Time Re..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of North Battleford?
All active and historical solicitations from City of North Battleford are tracked and searchable. As a city agency, City of North Battleford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submission Form, Declaration of Disclosure / conflict of interest declaration, Acknowledgment of Addendums, Pricing Form, evidence of WCB good standing or comparable provincial certification,. Review the full document from City of North Battleford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: North Battleford, SK. Review the full solicitation for detailed scope requirements.