City of New London Event Coordinator Services RFP 2026-04 CONL
City of New LondonCity · New London, CT- Due
- Nov 21, 2025
- Deadline passed
- Posted
- Oct 29, 2025
- Primary contact
- Joshua Montague
- (860) 447-5215
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Summary
The City of New London, Connecticut, is soliciting proposals for professional event coordinator services under project ID 2026-04 CONL. The selected vendor will manage all aspects of the event planning process for various city-sponsored events, from initial concept to post-event evaluations.
Key responsibilities include managing volunteer staff, navigating complexities, adhering to event expectations, and communicating with businesses and other stakeholders. Events are intended to promote economic impact, tourism, and local culture for residents including families, young adults, and seniors. The Office of Economic Development and Planning will oversee the contract. Proposals are due by November 21, 2025, at 13 Masonic Street, New London, CT.
REQUIRED STAFFING
Event Coordinator, volunteer staff management
- Submit to
- 13 Masonic Street, New London, CT, 06320
- Scope location
- New London, CT
Questions about this RFP
How do I respond to this RFP from City of New London?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 21, 2025. Submissions should be delivered to: 13 Masonic Street, New London, CT, 06320. For questions, contact Joshua Montague.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of New London in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Joshua Montague at (860) 447-5215. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Event Coordinator, volunteer staff management. Proposers should demonstrate relevant qualifications and experience for each required role.
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Where can I find more RFPs from City of New London?
All active and historical solicitations from City of New London are tracked and searchable. As a city agency, City of New London regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of New London for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: New London, CT. Review the full solicitation for detailed scope requirements.