City of Mountlake Terrace RFQ TCC Pedestrian Plaza
City of Mountlake TerraceCity · Mountlake Terrace, WA- Due
- Nov 14, 2025
- Deadline passed
- Posted
- Oct 28, 2025
- Duration
- 12 months
- Primary contact
- Donnelle Dayao
- (425) 744-6286
The 30-second brief
The City of Mountlake Terrace is seeking qualifications from consulting firms for construction management services for the Transit Connection Corridor - Pedestrian Plaza project. Services include project management, contract administration, inspection, documentation, and coordination.
Preconstruction meetings, Meeting notes, Correspondence, Documentation, Materials testing, Special inspections, Geotechnical monitoring, Compliance with plans and specifications, Daily construction reports, Material quantity tracking, Progress payment documentation, As-built changes documentation, Field note records, Force account work tracking, Progress payment coordination, Photos/videos, Correspondence, Administrative assistance for funding compliance, WSDOT Project Management Report Audit assistance, Record maintenance, Submittal review, Monthly pay estimate preparation, Work progress monitoring, Recommendations on issues, Contract administration, Certified payroll tracking, Employee wage interviews, Public notification coordination, Project closeout activities.
Expertise & Qualifications of Project Manager and Key Personnel, Related experience and success with similar projects, Consultant's Approach to Scope of Work / Methodology, Familiarity with city/WSDOT/FHWA standards, planning and funding requirements, Responsiveness and Clarity of Submittal.
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Summary
The City of Mountlake Terrace is seeking qualifications from consulting firms for construction management services for the Transit Connection Corridor - Pedestrian Plaza project. Services include project management, contract administration, inspection, documentation, and coordination.
EVALUATION CRITERIA
6- Expertise & Qualifications of Project Manager and Key Personnel
- Related experience and success with similar projects
- Consultant's Approach to Scope of Work / Methodology
- Familiarity with city/WSDOT/FHWA standards
- Planning and funding requirements
- Responsiveness and Clarity of Submittal
REQUIRED DELIVERABLES
29- Preconstruction meetings
- Meeting notes
- Correspondence
- Documentation
- Materials testing
- Special inspections
- Geotechnical monitoring
- Compliance with plans and specifications
- Daily construction reports
- Material quantity tracking
- Progress payment documentation
- As-built changes documentation
- Field note records
- Force account work tracking
- Progress payment coordination
- Photos/videos
- Correspondence
- Administrative assistance for funding compliance
- WSDOT Project Management Report Audit assistance
- Record maintenance
- Submittal review
- Monthly pay estimate preparation
- Work progress monitoring
- Recommendations on issues
- Contract administration
- Certified payroll tracking
- Employee wage interviews
- Public notification coordination
- Project closeout activities
REQUIRED ATTACHMENTS
8- Letter of Interest
- Project team organization chart
- Resumes
- Statement of understanding of project elements
- Submittal Information Form (WSDOT forms 140-565 and 140-566)
- Description of Related Experience
- Approach to Scope of Work / Methodology
- Commitment of project team statement
- Submit to
- [email protected] or City's ftp site
- Scope location
- Mountlake Terrace
- Projected sq ft
- 4,200 sq ft
Questions about this RFQ
How do I respond to this RFQ from City of Mountlake Terrace?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or City's ftp site. For questions, contact Donnelle Dayao.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Mountlake Terrace in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donnelle Dayao at (425) 744-6286. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preconstruction meetings, Meeting notes, Correspondence, Documentation, Materials testing, Special inspections, Geotechnical monitoring, Compliance with plans and specifications, Daily construction reports, Material quantity tracking, Progress payment documentation, As-built changes documentation, F. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Expertise & Qualifications of Project Manager and Key Personnel, Related experience and success with similar projects, Consultant's Approach to Scope of Work / Methodology, Familiarity with city/WSDOT..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Mountlake Terrace?
All active and historical solicitations from City of Mountlake Terrace are tracked and searchable. As a city agency, City of Mountlake Terrace regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 months. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Interest, Project team organization chart, Resumes, Statement of understanding of project elements, Submittal Information Form (WSDOT forms 140-565 and 140-566), Description of Related Exper. Review the full document from City of Mountlake Terrace for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Mountlake Terrace. The total projected area is 4200 sq ft. Review the full solicitation for detailed scope requirements.