City of Monterey - Audiovisual Services to the Monterey Conference Center - 2026
City of MontereyCity · Monterey, CA- Due
- Nov 19, 2026
- 22 days left
- Posted
- Oct 19, 2026
- Contract term
- 3 years
- Primary contact
- Robert Willoughby
- (831) 646-3778
The 30-second brief
The City of Monterey is requesting proposals from qualified firms to provide 24/7 in-house audiovisual services, technical support, equipment, and exclusive rigging services for the Monterey Conference Center. The selected contractor will handle event setup, operation, and teardown, coordinate with outside AV providers, and service additional venues including the Monterey Marriott Hotel, Portola Hotel & Spa, and Custom House Plaza tent structures. Services span two phases covering AV systems, rigging, lighting, staffing, sales and marketing, financial systems, electrical, and internet/phone support. Proposals are due by November 19, 2026, with an optional pre-bid walkthrough on October 26, 2026. The initial contract term is 3 years with two 1-year extension options.
Technical Capability & AV Expertise (20 points), Service, Responsiveness & Reliability (20 points), Experience & Past Performance (15 points), Staffing & On-Site Support (10 points), Equipment, Technology & Innovation (10 points), Reputation (20 points), Transition, Account Management & Training (5 points)
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Summary
The City of Monterey is requesting proposals from qualified firms to provide 24/7 in-house audiovisual services, technical support, equipment, and exclusive rigging services for the Monterey Conference Center.
The selected contractor will handle event setup, operation, and teardown, coordinate with outside AV providers, and service additional venues including the Monterey Marriott Hotel, Portola Hotel & Spa, and Custom House Plaza tent structures. Services span two phases covering AV systems, rigging, lighting, staffing, sales and marketing, financial systems, electrical, and internet/phone support. Proposals are due by November 19, 2026, with an optional pre-bid walkthrough on October 26, 2026. The initial contract term is 3 years with two 1-year extension options.
EVALUATION CRITERIA
- Submit to
- https://secure.procurenow.com/portal/cityofmonterey
- Duration
- 60 months
- Scope location
- Monterey, CA
Questions about this RFP
How do I respond to this RFP from City of Monterey?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2026. Submissions should be delivered to: https://secure.procurenow.com/portal/cityofmonterey. For questions, contact Robert Willoughby.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Monterey in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Robert Willoughby at (831) 646-3778. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Capability & AV Expertise (20 points), Service, Responsiveness & Reliability (20 points), Experience & Past Performance (15 points), Staffing & On-Site Support (10 points), Equipment, Techno..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Monterey?
All active and historical solicitations from City of Monterey are tracked and searchable. As a city agency, City of Monterey regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 19, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Monterey for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monterey, CA. Review the full solicitation for detailed scope requirements.