City of Milpitas Grants & Loan Management Software RFP 2026
City of MilpitasCity · Milpitas, CA- Due
- Apr 23, 2026
- Deadline passed
- Posted
- Mar 14, 2026
- Primary contact
- Michelle Silva
- (408) 586-3244
The 30-second brief
The City of Milpitas is issuing this Request for Proposals (RFP) to procure a modern, configurable, and user-friendly software solution to manage the full lifecycle of its Community Development Block Grant (CDBG) Program. Key functional requirements include application intake, grant and loan administration, subrecipient monitoring, expenditure tracking, and reporting. A critical requirement is seamless integration with HUD’s Integrated Disbursement and Information System (IDIS) for federal reporting. The City also desires a solution capable of managing additional housing or community development funding sources. Proposals are due by April 23, 2026, at 1265 N. Milpitas Blvd., Milpitas, CA. A Notice of Interest is due by March 31, 2026. The City seeks an experienced vendor with a track record of supporting similar public agency programs.
Application intake, Grant and loan administration, Subrecipient monitoring, Expenditure tracking, Reporting, IDIS integration
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Summary
The City of Milpitas is issuing this Request for Proposals (RFP) to procure a modern, configurable, and user-friendly software solution to manage the full lifecycle of its Community Development Block Grant (CDBG) Program.
Key functional requirements include application intake, grant and loan administration, subrecipient monitoring, expenditure tracking, and reporting. A critical requirement is seamless integration with HUD’s Integrated Disbursement and Information System (IDIS) for federal reporting. The City also desires a solution capable of managing additional housing or community development funding sources. Proposals are due by April 23, 2026, at 1265 N. Milpitas Blvd., Milpitas, CA. A Notice of Interest is due by March 31, 2026. The City seeks an experienced vendor with a track record of supporting similar public agency programs.
REQUIRED DELIVERABLES
6- Application intake
- Grant and loan administration
- Subrecipient monitoring
- Expenditure tracking
- Reporting
- IDIS integration
- Submit to
- 1265 N. Milpitas Blvd., Milpitas, CA, 95035
- Scope location
- Milpitas, CA
Questions about this RFP
How do I respond to this RFP from City of Milpitas?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 1265 N. Milpitas Blvd., Milpitas, CA, 95035. For questions, contact Michelle Silva.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Milpitas in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle Silva at (408) 586-3244. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Application intake, Grant and loan administration, Subrecipient monitoring, Expenditure tracking, Reporting, IDIS integration. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Milpitas?
All active and historical solicitations from City of Milpitas are tracked and searchable. As a city agency, City of Milpitas regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Milpitas for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Milpitas, CA. Review the full solicitation for detailed scope requirements.