City of Medford Wildfire Program Management and Grant Administrator RFP 2026
City of MedfordCity · Medford, OR- Due
- Jun 30, 2026
- Deadline passed
- Contract term
- 2 years
The 30-second brief
The City of Medford Emergency Management is issuing a Request for Proposal (RFP) to select a consultant for program management, grant administration, and coordination services for a FEMA-funded wildfire fuel mitigation project. The project focuses on reducing wildfire risk through vegetation and fuel management within Prescott Park and the Bear Creek Greenway, including voluntary participation from private property owners in the riparian corridor. Key responsibilities include FEMA grant compliance, contractor oversight, environmental and regulatory coordination, public outreach, landowner engagement, and project documentation. The selected consultant will support project implementation from March 4, 2026, through September 14, 2028. Proposals are due by June 30, 2026.
FEMA grant compliance, Contractor oversight, Environmental and regulatory coordination, Public outreach, Landowner engagement, Project documentation
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Summary
The City of Medford Emergency Management is issuing a Request for Proposal (RFP) to select a consultant for program management, grant administration, and coordination services for a FEMA-funded wildfire fuel mitigation project.
The project focuses on reducing wildfire risk through vegetation and fuel management within Prescott Park and the Bear Creek Greenway, including voluntary participation from private property owners in the riparian corridor. Key responsibilities include FEMA grant compliance, contractor oversight, environmental and regulatory coordination, public outreach, landowner engagement, and project documentation. The selected consultant will support project implementation from March 4, 2026, through September 14, 2028. Proposals are due by June 30, 2026.
REQUIRED DELIVERABLES
6- FEMA grant compliance
- Contractor oversight
- Environmental and regulatory coordination
- Public outreach
- Landowner engagement
- Project documentation
- Duration
- 30 months
- Scope location
- Medford, OR
Questions about this RFP
How do I respond to this RFP from City of Medford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Medford in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: FEMA grant compliance, Contractor oversight, Environmental and regulatory coordination, Public outreach, Landowner engagement, Project documentation. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Medford?
All active and historical solicitations from City of Medford are tracked and searchable. As a city agency, City of Medford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Medford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Medford, OR. Review the full solicitation for detailed scope requirements.