City of Leavenworth 2026-2028 Village of Lights Flagging RFP - Project No. 2026-011
City of LeavenworthCity · Leavenworth, WA- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 1, 2026
- Contract term
- 3 years
- Primary contact
- Courtney Porter
- (509) 699-1753
The 30-second brief
The City of Leavenworth is soliciting proposals for traffic control services for the annual Village of Lights: Christmastown event under a three-year agreement covering the 2026, 2027, and 2028 seasons. The selected contractor will provide all labor, materials, equipment, signage, and channelization devices, including flaggers, spotters, traffic control supervisors, portable changeable message signs (PCMS), and light stands with generators. Work is primarily scheduled for up to six Saturdays between Thanksgiving and New Year's. Flaggers must possess a current State of Washington Traffic Control Flagger Card. The project is budgeted at $120,000 per season and is not subject to prevailing wage requirements. Proposals are due by 3:00 PM on September 10, 2026, via email to Courtney Porter.
Cover Letter, Qualifications and Experience, Total Project Cost table
Qualifications and Experience (50 points), Total Project Cost (50 points)
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Summary
The City of Leavenworth is soliciting proposals for traffic control services for the annual Village of Lights: Christmastown event under a three-year agreement covering the 2026, 2027, and 2028 seasons.
The selected contractor will provide all labor, materials, equipment, signage, and channelization devices, including flaggers, spotters, traffic control supervisors, portable changeable message signs (PCMS), and light stands with generators. Work is primarily scheduled for up to six Saturdays between Thanksgiving and New Year's. Flaggers must possess a current State of Washington Traffic Control Flagger Card. The project is budgeted at $120,000 per season and is not subject to prevailing wage requirements. Proposals are due by 3:00 PM on September 10, 2026, via email to Courtney Porter.
EVALUATION CRITERIA
Qualifications and Experience (50 points), Total Project Cost (50 points)
REQUIRED DELIVERABLES
3- Cover Letter
- Qualifications and Experience
- Total Project Cost table
REQUIRED ATTACHMENTS
Sample Contractor Services Agreement, 2025 Traffic Control Plans
REQUIRED STAFFING
4- Submit to
- [email protected]
- Scope location
- Leavenworth, WA
Questions about this RFP
How do I respond to this RFP from City of Leavenworth?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Courtney Porter.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Leavenworth in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Courtney Porter at (509) 699-1753. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Traffic Control Flagger, Spotter, Laborer, Traffic Control Supervisor. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Qualifications and Experience, Total Project Cost table. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Experience (50 points), Total Project Cost (50 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Leavenworth?
All active and historical solicitations from City of Leavenworth are tracked and searchable. As a city agency, City of Leavenworth regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Sample Contractor Services Agreement, 2025 Traffic Control Plans. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Leavenworth for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Leavenworth, WA. Review the full solicitation for detailed scope requirements.