City of Kotzebue Heating Fuel Delivery Service RFP # 2024-05 (2025)
City of KotzebueCity · Kotzebue, AK- Due
- Dec 6, 2024
- Deadline passed
- Posted
- Nov 13, 2024
- Contract term
- 1 year
The 30-second brief
The City of Kotzebue is soliciting proposals for heating fuel delivery services to various city tanks including City Hall, Devil's Lake, Fire Training Center, Dog Pound, Kotzebue Regional Jail, Arctic Spirits, Police Department, Youth Center, Parks & Recreation Gym, Public Works Shop, Transit Building, Water Treatment Plant, Quonset Hut, and Baler Building. Annual fuel usage is approximately 85,000 gallons of heating oil (HO-HS DF1 MV), 22,000 gallons of ULSD (ULS DF1 MV), and 17,000 gallons of gasoline (UNL Reg 87). Bids must be submitted in a sealed envelope to the City Clerk at City Hall, 258-A Third Avenue, or mailed to P.O. Box 46, Kotzebue, AK 99752, by December 6, 2024, at 3:00 pm. The contract term is from January 1, 2025 through December 31, 2025, with an option to renew for up to two consecutive twelve-month periods.
Heating Fuel Delivery Service Agreement, Ultra Low Sulfur Diesel, Gasoline
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Summary
The City of Kotzebue is soliciting proposals for heating fuel delivery services to various city tanks including City Hall, Devil's Lake, Fire Training Center, Dog Pound, Kotzebue Regional Jail, Arctic Spirits, Police Department, Youth Center, Parks & Recreation Gym, Public Works Shop, Transit Building, Water Treatment Plant, Quonset Hut, and Baler Building.
Annual fuel usage is approximately 85,000 gallons of heating oil (HO-HS DF1 MV), 22,000 gallons of ULSD (ULS DF1 MV), and 17,000 gallons of gasoline (UNL Reg 87). Bids must be submitted in a sealed envelope to the City Clerk at City Hall, 258-A Third Avenue, or mailed to P.O. Box 46, Kotzebue, AK 99752, by December 6, 2024, at 3:00 pm. The contract term is from January 1, 2025 through December 31, 2025, with an option to renew for up to two consecutive twelve-month periods.
REQUIRED DELIVERABLES
3- Heating Fuel Delivery Service Agreement
- Ultra Low Sulfur Diesel
- Gasoline
REQUIRED ATTACHMENTS
6- FIXED FEE rate sheet
- Draft contract
- Short summary of cost savings plans
- Fee schedule for services not covered
- Non-collusion clause
- Price per gallon pricing form
- Submit to
- 258-A Third Avenue, P.O. Box 46, Kotzebue, AK 99752
- Duration
- 12 months
- Scope location
- Kotzebue, AK
Questions about this RFP
How do I respond to this RFP from City of Kotzebue?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 6, 2024. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 258-A Third Avenue, P.O. Box 46, Kotzebue, AK 99752.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Kotzebue in AK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Heating Fuel Delivery Service Agreement, Ultra Low Sulfur Diesel, Gasoline. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Kotzebue?
All active and historical solicitations from City of Kotzebue are tracked and searchable. As a city agency, City of Kotzebue regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: FIXED FEE rate sheet, draft contract, short summary of cost savings plans, fee schedule for services not covered, non-collusion clause, price per gallon pricing form. Review the full document from City of Kotzebue for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kotzebue, AK. Review the full solicitation for detailed scope requirements.