City of Kelso 2026-2028 On-Call Tree Removal and Arborist Services RFP
City of KelsoCity · Kelso, WA- Due
- Sep 15, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Contract term
- 2 years
- Primary contact
- Jessica Henderson
The 30-second brief
The City of Kelso is soliciting proposals for on-call tree removal and arborist services for the 2026-2028 term. The scope includes anticipated and unanticipated projects such as tree removal, pruning, stump removal, debris cleanup, and consulting for the Parks and Public Works Departments. Services are categorized into non-emergency and emergency conditions, with a preferred 24-hour on-call policy for emergencies. The Public Works Department budget is approximately $100,000 per year. Contractors must follow ISA Best Management Practices and ANSI standards (A300, A92.2, Z133) and comply with prevailing wage requirements under RCW 39.04.010(4). Proposals are due September 15, 2026, and must include a letter of introduction, experience, references, and a rate schedule.
Letter of Introduction, Services Understanding and Approach, Experience and Qualifications, References, Rate and Service Structure
Statement of Interest/Understanding (25 points), Company Experience and Qualifications (30 points), References (20 points), Cost/Fees (25 points)
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Summary
The City of Kelso is soliciting proposals for on-call tree removal and arborist services for the 2026-2028 term.
The scope includes anticipated and unanticipated projects such as tree removal, pruning, stump removal, debris cleanup, and consulting for the Parks and Public Works Departments. Services are categorized into non-emergency and emergency conditions, with a preferred 24-hour on-call policy for emergencies. The Public Works Department budget is approximately $100,000 per year. Contractors must follow ISA Best Management Practices and ANSI standards (A300, A92.2, Z133) and comply with prevailing wage requirements under RCW 39.04.010(4). Proposals are due September 15, 2026, and must include a letter of introduction, experience, references, and a rate schedule.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Letter of Introduction
- Services Understanding and Approach
- Experience and Qualifications
- References
- Rate and Service Structure
REQUIRED ATTACHMENTS
3- W9
- City of Kelso Business License
- Proof of Insurance
REQUIRED STAFFING
13- Submit to
- [email protected]
- Duration
- 36 months
- Scope location
- Kelso, WA
Questions about this RFP
How do I respond to this RFP from City of Kelso?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Jessica Henderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Kelso in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jessica Henderson. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Consulting Arborist, Foreman, Tree Climber, Bucket Truck Tree Worker, Ground-person, Laborer, Consultant, Chipper, Chip Truck, Lift Truck, Stump Grinder, Front Loader, Roll-Off Truck. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter of Introduction, Services Understanding and Approach, Experience and Qualifications, References, Rate and Service Structure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Statement of Interest/Understanding (25 points), Company Experience and Qualifications (30 points), References (20 points), Cost/Fees (25 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Kelso?
All active and historical solicitations from City of Kelso are tracked and searchable. As a city agency, City of Kelso regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W9, City of Kelso Business License, Proof of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Kelso for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Kelso, WA. Review the full solicitation for detailed scope requirements.