City of Hoover FanFest Production RFP #26-002
City of HooverCity · Hoover, AL- Due
- Feb 18, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Duration
- 12 (initial term) + 12 (optional renewal for 2027) months
- Primary contact
- Tina Di Clemente
The 30-second brief
The City of Hoover is seeking proposals from qualified vendors to plan, coordinate, and execute FanFest activities in conjunction with the 2026 and 2027 SEC Baseball Tournament. The estimated budget for the base package is $150,000, with an additional $50,000 for creative alternates or add-on elements.
A comprehensive plan for the 2026 and 2027 SEC Baseball FanFest Event Production, including event production, technical requirements, entertainment programming, operations, logistics, safety protocols, and branding.
Event Production Experience and Past Performance (15 points), Technical Production Capabilities (5 points), Creative Concept and Entertainment Programming (10 points), Operational Plan and Logistics Management (10 points), Safety Protocols and Risk Management (10 points), Project Management and Communication Approach (5 points), Cost Proposal and Value (20 points)
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Summary
The City of Hoover is seeking proposals from qualified vendors to plan, coordinate, and execute FanFest activities in conjunction with the 2026 and 2027 SEC Baseball Tournament.
The estimated budget for the base package is $150,000, with an additional $50,000 for creative alternates or add-on elements.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
A comprehensive plan for the 2026 and 2027 SEC Baseball FanFest Event Production, including event production, technical requirements, entertainment programming, operations, logistics, safety protocols, and branding.
REQUIRED ATTACHMENTS
14- Attachment A1 - Proposal Agreement
- Attachment A2 - Company Information Page
- Attachment A3 - Debarment Statement
- Attachment A4 - Certification of Compliance
- Attachment A5 - References Form
- Attachment A6 - Proposal Checklist
- Attachment B1 - Event Production Experience and Past Performance
- Attachment B2 - Technical Production Capabilities
- Attachment B3 - Creative Concept and Entertainment Programming
- Attachment B4 - Operational Plan and Logistics Management
- Attachment B5 - Safety Protocols and Risk Management
- Attachment B6 - Project Management and Communication Approach
- Attachment C1 - Base Package Cost Proposal
- Attachment C2 - Alternate or Add-on Elements Cost Proposal
- Submit to
- Office of the City Clerk, Hoover City Hall, 100 Municipal Lane, Hoover, AL 35216
- Scope location
- Finley Center, Hoover, Alabama
- Reported agency
- City of Hoover, Alabama
Questions about this RFP
How do I respond to this RFP from City of Hoover?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, Hoover City Hall, 100 Municipal Lane, Hoover, AL 35216. For questions, contact Tina Di Clemente.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hoover in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tina Di Clemente. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: A comprehensive plan for the 2026 and 2027 SEC Baseball FanFest Event Production, including event production, technical requirements, entertainment programming, operations, logistics, safety protocols, and branding.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Event Production Experience and Past Performance (15 points), Technical Production Capabilities (5 points), Creative Concept and Entertainment Programming (10 points), Operational Plan and Logistics M..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hoover?
All active and historical solicitations from City of Hoover are tracked and searchable. As a city agency, City of Hoover regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 12 (initial term) + 12 (optional renewal for 2027) months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A1 - Proposal Agreement, Attachment A2 - Company Information Page, Attachment A3 - Debarment Statement, Attachment A4 - Certification of Compliance, Attachment A5 - References Form, Attachm. Review the full document from City of Hoover for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Finley Center, Hoover, Alabama. Review the full solicitation for detailed scope requirements.