City of Hollister - Annual July 4th Fireworks Display RFP 2027-2029
City of HollisterCity · Hollister, MO- Due
- Sep 15, 2026
- Deadline passed
- Contract term
- 3 years
- Primary contact
- Denise Olmstead
- (417) 334-3262
The 30-second brief
The City of Hollister is seeking sealed proposals from licensed, professional pyrotechnic display companies to design, manage, and execute a turnkey, high-quality fireworks celebration for the city's annual July 4th event for 2027, 2028, and 2029. The base bid scope includes a continuous aerial display running 18 to 22 minutes utilizing approximately 1,000 shells, featuring 3, 4, and 5-inch professional aerial shells, a grand finale, and specialty shells launched at Braden Recreational Complex near Chad A. Fuqua Memorial Park. Optional Alternate Bid #1 requests musical choreography with sound design and synchronization. Proposals are due by Tuesday, September 15, 2026, at 10:00 AM at City Hall, 312 Esplanade Street, Hollister, MO 65673. Vendors must possess valid Missouri pyrotechnic operator licenses, ATF permits, commercial general liability insurance of $1,000,000, a City of Hollister Business License, and a Fireworks Display Permit from Western Taney Fire Protection District.
Base Bid: Turnkey fireworks display for July 4th (2027, 2028, 2029), 18-22 minutes duration, Approximately 1, 000 aerial shells (3, 4, And 5-inch with grand finale and specialty shells), Permitting coordination, Professional operators/technicians, Delivery, Setup, Electronic firing equipment, Cleanup of live/spent debris. Alternate Bid #1: Musical choreography, Sound design, Synchronization technology, And audio feed coordination.
Lowest and best bid
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Summary
The City of Hollister is seeking sealed proposals from licensed, professional pyrotechnic display companies to design, manage, and execute a turnkey, high-quality fireworks celebration for the city's annual July 4th event for 2027, 2028, and 2029.
The base bid scope includes a continuous aerial display running 18 to 22 minutes utilizing approximately 1,000 shells, featuring 3, 4, and 5-inch professional aerial shells, a grand finale, and specialty shells launched at Braden Recreational Complex near Chad A. Fuqua Memorial Park. Optional Alternate Bid #1 requests musical choreography with sound design and synchronization. Proposals are due by Tuesday, September 15, 2026, at 10:00 AM at City Hall, 312 Esplanade Street, Hollister, MO 65673. Vendors must possess valid Missouri pyrotechnic operator licenses, ATF permits, commercial general liability insurance of $1,000,000, a City of Hollister Business License, and a Fireworks Display Permit from Western Taney Fire Protection District.
EVALUATION CRITERIA
Lowest and best bid
REQUIRED DELIVERABLES
Base Bid: Turnkey fireworks display for July 4th (2027, 2028, 2029), 18-22 minutes duration, Approximately 1, 000 aerial shells (3, 4, And 5-inch with grand finale and specialty shells), Permitting coordination, Professional operators/technicians, Delivery, Setup, Electronic firing equipment, Cleanup of live/spent debris. Alternate Bid #1: Musical choreography, Sound design, Synchronization technology, And audio feed coordination.
REQUIRED ATTACHMENTS
Company background and technician credentials, itemized show design/script and shell breakdown by caliber/count for Base Bid, musical playlist selection for Alternate Bid #1, total cost inclusive of product, freight, insurance, labor, and pyrotechnic operators, three (3) references from comparable clients with links to recorded displays
- Submit to
- City Hall, 312 Esplanade Street, P.O. Box 638, Hollister, MO 65673
- Scope location
- Hollister, MO
Questions about this RFP
How do I respond to this RFP from City of Hollister?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Hall, 312 Esplanade Street, P.O. Box 638, Hollister, MO 65673. For questions, contact Denise Olmstead.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hollister in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Denise Olmstead at (417) 334-3262. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Base Bid: Turnkey fireworks display for July 4th (2027, 2028, 2029), 18-22 minutes duration, Approximately 1, 000 aerial shells (3, 4, And 5-inch with grand finale and specialty shells), Permitting coordination, Professional operators/technicians, Delivery, Setup, Electronic firing equipment, Cleanu. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best bid" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hollister?
All active and historical solicitations from City of Hollister are tracked and searchable. As a city agency, City of Hollister regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company background and technician credentials, itemized show design/script and shell breakdown by caliber/count for Base Bid, musical playlist selection for Alternate Bid #1, total cost inclusive of p. Review the full document from City of Hollister for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hollister, MO. Review the full solicitation for detailed scope requirements.