City of Hibbing Employee Benefits Brokerage & Consulting Services RFP 2026
City of HibbingCity · Hibbing, MN- Due
- Jun 30, 2026
- Deadline passed
- Posted
- Jun 4, 2026
- Primary contact
- Angela Kleffman
- (218) 295-2275
The 30-second brief
The City of Hibbing is soliciting proposals from qualified insurance brokers to provide comprehensive employee benefits brokerage and consulting services. The scope of work includes strategic planning, cost containment, renewal negotiations, underwriting, plan design benchmarking, and compliance support for ACA, COBRA, HIPAA, and Medicare. The selected firm will also handle vendor management, claims analysis, employee communication, enrollment support, and wellness programs. Qualifications include experience with public sector unions, self-funded/captive expertise, and Medicare/retiree plans. Proposals are due by June 30, 2026, at 4 p.m. to the Human Resources Director. A deadline for questions is set for June 12, 2026.
Public sector and union experience, Self-funded and captive expertise, Medicare/retiree experience, Strong compliance knowledge, Proven cost-saving strategies
Ability to effectively present recommendations, Ability to meet employer and employee service needs, responsiveness
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Summary
The City of Hibbing is soliciting proposals from qualified insurance brokers to provide comprehensive employee benefits brokerage and consulting services.
The scope of work includes strategic planning, cost containment, renewal negotiations, underwriting, plan design benchmarking, and compliance support for ACA, COBRA, HIPAA, and Medicare. The selected firm will also handle vendor management, claims analysis, employee communication, enrollment support, and wellness programs. Qualifications include experience with public sector unions, self-funded/captive expertise, and Medicare/retiree plans. Proposals are due by June 30, 2026, at 4 p.m. to the Human Resources Director. A deadline for questions is set for June 12, 2026.
EVALUATION CRITERIA
3- Ability to effectively present recommendations
- Ability to meet employer and employee service needs
- Responsiveness
REQUIRED DELIVERABLES
5- Public sector and union experience
- Self-funded and captive expertise
- Medicare/retiree experience
- Strong compliance knowledge
- Proven cost-saving strategies
- Submit to
- Human Resources Director City of Hibbing, 401 East 21st Street, Hibbing, MN 55746 | [email protected]
- Scope location
- Hibbing, MN
Questions about this RFP
How do I respond to this RFP from City of Hibbing?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Human Resources Director City of Hibbing, 401 East 21st Street, Hibbing, MN 55746 | [email protected]. For questions, contact Angela Kleffman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hibbing in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Angela Kleffman at (218) 295-2275. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Public sector and union experience, Self-funded and captive expertise, Medicare/retiree experience, Strong compliance knowledge, Proven cost-saving strategies. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Ability to effectively present recommendations, Ability to meet employer and employee service needs, responsiveness" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hibbing?
All active and historical solicitations from City of Hibbing are tracked and searchable. As a city agency, City of Hibbing regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Hibbing for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Hibbing, MN. Review the full solicitation for detailed scope requirements.