RE: City of Hermantown Administrative and Public Safety Building HVAC Retrofit Project
City of HermantownCity · Hermantown, MN- Due
- May 1, 2025
- Deadline passed
- Posted
- Mar 6, 2025
- Primary contact
- Brandon Holmes
- 218-578-0647
The 30-second brief
The City of Hermantown is seeking proposals from design firms for mechanical and HVAC systems to provide project proposal and cost bid for design services and oversight of a large-scale HVAC retrofit at their main campus. The contract will be awarded based on the proposal that is in the best interest of the city.
Project proposal, cost bid, building site verification, new building controls front end, Air Handler Controls components replacement, Makeup Air Unit Control components replacement, Heat Timer boiler control tie-in, hydronic heating pump controls replacement, hydronic chilled water pump control replacement, domestic water pump control replacement, Variable Air Volume Box controllers replacement, hydronic heating actuators replacement, ventilation damper actuators replacement, Variable frequency drives replacement, new control interlocks, thermostat replacement, sequence of operation confirmation, equipment points lists confirmation, design meetings, SD/DD and Final Review, Construction Administration Services.
Overall best interest of the city based on the specifications.
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Summary
The City of Hermantown is seeking proposals from design firms for mechanical and HVAC systems to provide project proposal and cost bid for design services and oversight of a large-scale HVAC retrofit at their main campus.
The contract will be awarded based on the proposal that is in the best interest of the city.
EVALUATION CRITERIA
Overall best interest of the city based on the specifications.
REQUIRED DELIVERABLES
21- Project proposal
- Cost bid
- Building site verification
- New building controls front end
- Air Handler Controls components replacement
- Makeup Air Unit Control components replacement
- Heat Timer boiler control tie-in
- Hydronic heating pump controls replacement
- Hydronic chilled water pump control replacement
- Domestic water pump control replacement
- Variable Air Volume Box controllers replacement
- Hydronic heating actuators replacement
- Ventilation damper actuators replacement
- Variable frequency drives replacement
- New control interlocks
- Thermostat replacement
- Sequence of operation confirmation
- Equipment points lists confirmation
- Design meetings
- SD/DD and Final Review
- Construction Administration Services
- Submit to
- City of Hermantown Building Department
- Scope location
- City of Hermantown Admin and Public Safety Building, 5105 and 5115 Maple Grove Road, Hermantown
Questions about this RFP
How do I respond to this RFP from City of Hermantown?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2025. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Hermantown Building Department. For questions, contact Brandon Holmes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Hermantown in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brandon Holmes at 218-578-0647. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Project proposal, cost bid, building site verification, new building controls front end, Air Handler Controls components replacement, Makeup Air Unit Control components replacement, Heat Timer boiler control tie-in, hydronic heating pump controls replacement, hydronic chilled water pump control repl. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Overall best interest of the city based on the specifications." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Hermantown?
All active and historical solicitations from City of Hermantown are tracked and searchable. As a city agency, City of Hermantown regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Hermantown for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: City of Hermantown Admin and Public Safety Building, 5105 and 5115 Maple Grove Road, Hermantown. Review the full solicitation for detailed scope requirements.