City of Grand Haven Urban Tree Census and Canopy Assessment RFP 2026
City of Grand HavenCity · Grand Haven, MI- Due
- Jul 1, 2026
- Deadline passed
- Posted
- Jun 12, 2026
- Primary contact
- Derek Lemke
- (616) 847-3493
The 30-second brief
The City of Grand Haven is soliciting proposals for a comprehensive Urban Tree Canopy Assessment and Smart Tree Inventory of approximately 5,500 publicly managed trees. Proposals are due by July 1, 2026.
Complete GIS database, Shapefiles and geodatabases, Urban Tree Canopy Assessment Report, Final Tree Inventory Database, Urban Forest Management Plan, Five-Year Budget Forecast, Digital imagery, Training for City staff
Experience completing municipal tree inventories, Experience with urban tree canopy assessments, Certified Arborists on staff, GIS and remote sensing expertise, Experience developing urban forest management plans, Experience providing municipal tree inventory software
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Summary
The City of Grand Haven is soliciting proposals for a comprehensive Urban Tree Canopy Assessment and Smart Tree Inventory of approximately 5,500 publicly managed trees. Proposals are due by July 1, 2026.
EVALUATION CRITERIA
6- Experience completing municipal tree inventories
- Experience with urban tree canopy assessments
- Certified Arborists on staff
- GIS and remote sensing expertise
- Experience developing urban forest management plans
- Experience providing municipal tree inventory software
REQUIRED DELIVERABLES
8- Complete GIS database
- Shapefiles and geodatabases
- Urban Tree Canopy Assessment Report
- Final Tree Inventory Database
- Urban Forest Management Plan
- Five-Year Budget Forecast
- Digital imagery
- Training for City staff
REQUIRED ATTACHMENTS
9- Cover Letter
- Firm Qualifications
- Project Team
- Relevant Municipal References
- Proposed Methodology
- Sample Deliverables
- Project Schedule
- Cost Proposal
- Software Description
REQUIRED STAFFING
Certified Arborists
- Submit to
- City Clerk's office at City Hall, 519 Washington Avenue, Grand Haven, Michigan 49417
- Scope location
- Grand Haven, MI
Questions about this RFP
How do I respond to this RFP from City of Grand Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk's office at City Hall, 519 Washington Avenue, Grand Haven, Michigan 49417. For questions, contact Derek Lemke.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Grand Haven in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Derek Lemke at (616) 847-3493. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Certified Arborists. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Complete GIS database, Shapefiles and geodatabases, Urban Tree Canopy Assessment Report, Final Tree Inventory Database, Urban Forest Management Plan, Five-Year Budget Forecast, Digital imagery, Training for City staff. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience completing municipal tree inventories, Experience with urban tree canopy assessments, Certified Arborists on staff, GIS and remote sensing expertise, Experience developing urban forest mana..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Grand Haven?
All active and historical solicitations from City of Grand Haven are tracked and searchable. As a city agency, City of Grand Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Firm Qualifications, Project Team, Relevant Municipal References, Proposed Methodology, Sample Deliverables, Project Schedule, Cost Proposal, Software Description. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Grand Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Grand Haven, MI. Review the full solicitation for detailed scope requirements.