City of Gahanna Pavement Asset Management Program - Request for Proposals 2026
City of GahannaCity · Gahanna, OH- Due
- Dec 3, 2026
- 36 days left
- Posted
- Oct 21, 2026
- Primary contact
- Catherine Eichel
The 30-second brief
The City of Gahanna is seeking a qualified professional services team to develop a comprehensive Asset Management Program for the Gahanna Parks and Recreation Department (GPRD)'s asphalt assets. The assets are located throughout the City of Gahanna, Ohio, and include 20 parking and facility lots, access drives, and 14 miles of paved shared use trail. The consultant will build an asphalt management program based on Pavement Condition Ratings (PCRs), prioritizing asset management plans for capital projects, rehabilitation, repair, and routine maintenance. Submittals are due by December 3, 2026, with questions accepted until November 20, 2026. Requirements include DBE/EDGE/SBE participation targets of 5% and professional liability insurance coverage.
Project Approach and Timeline 30 points, Project Manager 25 points, Project Team 20 points, Project Experience 20 points, DBE/EDGE/SBE Participation (Target 5%) 5 points
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Summary
The City of Gahanna is seeking a qualified professional services team to develop a comprehensive Asset Management Program for the Gahanna Parks and Recreation Department (GPRD)'s asphalt assets.
The assets are located throughout the City of Gahanna, Ohio, and include 20 parking and facility lots, access drives, and 14 miles of paved shared use trail. The consultant will build an asphalt management program based on Pavement Condition Ratings (PCRs), prioritizing asset management plans for capital projects, rehabilitation, repair, and routine maintenance. Submittals are due by December 3, 2026, with questions accepted until November 20, 2026. Requirements include DBE/EDGE/SBE participation targets of 5% and professional liability insurance coverage.
EVALUATION CRITERIA
5- Project Approach and Timeline 30 points
- Project Manager 25 points
- Project Team 20 points
- Project Experience 20 points
- DBE/EDGE/SBE Participation (Target 5%) 5 points
REQUIRED ATTACHMENTS
7- Letter of Transmittal
- Project Approach and Methodology
- Project Team qualifications and resumes
- Relevant Project Work and References
- Proposed Project Schedule (Gantt chart)
- Proposed Pricing Form and billing rate schedule
- DBE/EDGE/SBE participation documentation
- Submit to
- Email “Pavement Asset Management Program” to Catherine Eichel at [email protected]
- Scope location
- Gahanna, Ohio
Questions about this RFP
How do I respond to this RFP from City of Gahanna?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 3, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Email “Pavement Asset Management Program” to Catherine Eichel at [email protected]. For questions, contact Catherine Eichel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Gahanna in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Catherine Eichel. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Project Approach and Timeline 30 points, Project Manager 25 points, Project Team 20 points, Project Experience 20 points, DBE/EDGE/SBE Participation (Target 5%) 5 points" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Gahanna?
All active and historical solicitations from City of Gahanna are tracked and searchable. As a city agency, City of Gahanna regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Transmittal, Project Approach and Methodology, Project Team qualifications and resumes, Relevant Project Work and References, Proposed Project Schedule (Gantt chart), Proposed Pricing Form a. Review the full document from City of Gahanna for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Gahanna, Ohio. Review the full solicitation for detailed scope requirements.