City of Frankfort Digital Archiving and Preservation RFP
City of FrankfortCity · Frankfort, KY- Due
- Mar 5, 2026
- Deadline passed
- Posted
- Feb 13, 2026
- Primary contact
- Angie Disponette
- (502) 352-2101
The 30-second brief
Seeks proposals from qualified vendors for digital archiving and preservation services for historical records dating from 1823 through 2025. The project aims to convert records into a secure, searchable, and accessible digital format.
Digitization of historical records, Including document preparation, Scanning, Data processing, And archiving.
Clarity and Responsiveness (10%), Experience (20%), Proposed Methodology (20%), Project Schedule (10%), Project Budget/Cost (30%), References (10%)
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Summary
Seeks proposals from qualified vendors for digital archiving and preservation services for historical records dating from 1823 through 2025. The project aims to convert records into a secure, searchable, and accessible digital format.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Digitization of historical records
- Including document preparation
- Scanning
- Data processing
- Archiving
- Submit to
- Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY
Questions about this RFP
How do I respond to this RFP from City of Frankfort?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 5, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Office of the Purchasing Division, City Hall, 315 West Second St., Frankfort, KY. For questions, contact Angie Disponette.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Frankfort in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Angie Disponette at (502) 352-2101. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Digitization of historical records, Including document preparation, Scanning, Data processing, And archiving.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Clarity and Responsiveness (10%), Experience (20%), Proposed Methodology (20%), Project Schedule (10%), Project Budget/Cost (30%), References (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Frankfort?
All active and historical solicitations from City of Frankfort are tracked and searchable. As a city agency, City of Frankfort regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Frankfort for the complete list.