City of Flint RFP #27000518 - Thread Dam Gate Hoist Rehabilitation - 2026
City of FlintCity · Flint, MI- Due
- Oct 28, 2026
- Deadline passed
- Posted
- Oct 12, 2026
- Primary contact
- Lauren Rowley
- (810) 766-7266 ext 2904
The 30-second brief
The City of Flint is soliciting sealed proposals for the Thread Dam Gate Hoist Rehabilitation project, RFP #27000518. The scope of work includes the removal, replacement, installation, alignment, testing, and commissioning of the right gate hoist (east) assembly at Thread Creek Dam. Key mechanical and electrical components include a 1.5 HP brake motor, Cone Drive Model HO Size 70 Gearbox, motor-to-gearbox coupling, torque-limiting coupling, main shaft, spherical roller bearings, torque limit switches, and an updated control panel. Work also involves foundation restoration, concrete removal and replacement, anchor bolts, grouting, alignment testing, and operational testing under load conditions. A mandatory onsite pre-bid conference is scheduled for October 20, 2026, at 10:00 AM EST at The Thread Dam, 2054 Clifford St., Flint, MI 48503. Written questions are due by October 21, 2026, at 10:00 AM EST. Submissions are due by October 28, 2026, at 11:00 AM EST, requiring a hard copy delivered to the Finance Department and an electronic copy via BidNet Direct.
Shop drawings and equipment data sheets, Gear and Shaft fabrication details, Control panel drawings, Installation records, Alignment reports, Startup and testing documentation, Operation and maintenance manuals, Warranty information
Cost, serviceability, experience, financial stability, adherence to proposal requirements, references
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Summary
The City of Flint is soliciting sealed proposals for the Thread Dam Gate Hoist Rehabilitation project, RFP #27000518.
The scope of work includes the removal, replacement, installation, alignment, testing, and commissioning of the right gate hoist (east) assembly at Thread Creek Dam. Key mechanical and electrical components include a 1.5 HP brake motor, Cone Drive Model HO Size 70 Gearbox, motor-to-gearbox coupling, torque-limiting coupling, main shaft, spherical roller bearings, torque limit switches, and an updated control panel. Work also involves foundation restoration, concrete removal and replacement, anchor bolts, grouting, alignment testing, and operational testing under load conditions. A mandatory onsite pre-bid conference is scheduled for October 20, 2026, at 10:00 AM EST at The Thread Dam, 2054 Clifford St., Flint, MI 48503. Written questions are due by October 21, 2026, at 10:00 AM EST. Submissions are due by October 28, 2026, at 11:00 AM EST, requiring a hard copy delivered to the Finance Department and an electronic copy via BidNet Direct.
EVALUATION CRITERIA
6- Cost
- Serviceability
- Experience
- Financial stability
- Adherence to proposal requirements
- References
REQUIRED DELIVERABLES
8- Shop drawings and equipment data sheets
- Gear and Shaft fabrication details
- Control panel drawings
- Installation records
- Alignment reports
- Startup and testing documentation
- Operation and maintenance manuals
- Warranty information
REQUIRED ATTACHMENTS
10- Cover Letter
- Proposal Narrative
- Price Proposal
- Acknowledgement of Receipt of Addenda
- Statement of Qualifications and Relevant Valid Licenses
- Disclosure of Bidder's Responsibility Statement
- List of References
- Certificate of Insurance and Workers' Compensation
- Performance Bond and Payment Bond
- City of Flint Affidavit
REQUIRED STAFFING
7- Submit to
- 1101 S. Saginaw Street, Room 203, Flint, MI 48502 and BidNet Direct Platform
- Scope location
- Flint, MI
Questions about this RFP
How do I respond to this RFP from City of Flint?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1101 S. Saginaw Street, Room 203, Flint, MI 48502 and BidNet Direct Platform. For questions, contact Lauren Rowley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Flint in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lauren Rowley at (810) 766-7266 ext 2904. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Superintendent, Millwright, Electrician, Welder/fabricator, Laborer, Equipment operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Shop drawings and equipment data sheets, Gear and Shaft fabrication details, Control panel drawings, Installation records, Alignment reports, Startup and testing documentation, Operation and maintenance manuals, Warranty information. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, serviceability, experience, financial stability, adherence to proposal requirements, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Flint?
All active and historical solicitations from City of Flint are tracked and searchable. As a city agency, City of Flint regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Proposal Narrative, Price Proposal, Acknowledgement of Receipt of Addenda, Statement of Qualifications and Relevant Valid Licenses, Disclosure of Bidder's Responsibility Statement, List. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Flint for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Flint, MI. Review the full solicitation for detailed scope requirements.