City of Farmington API OptiView Annual Maintenance Sole Source Notice of Intent 27-168517
City of FarmingtonCity · Farmington, NM- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Jul 31, 2026
- Contract term
- 3 years
- Primary contact
- David Rivera
- (505) 599-1368
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Summary
The City of Farmington, New Mexico, has issued a Notice of Intent for a sole source procurement (ID #27-168517) for annual software maintenance of the API/OptiView Document Imaging System.
The city intends to award a three-year contract to Upland Software Inc. (Advanced Processing and Imaging) at an estimated cost of $56,308.48 per year. The scope includes technical support, software upgrades, and system maintenance required for continued operations. Qualified vendors who believe they can provide the requisite functionality are invited to submit comprehensive evidence in writing to challenge this determination. Submissions are due by August 15, 2026, at 5:00 p.m. to the Chief Procurement Officer.
- Submit to
- 805 Municipal Drive, Farmington, NM 87401 | [email protected]
- Scope location
- Farmington, NM
Questions about this RFEI
How do I respond to this RFEI from City of Farmington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. Submissions should be delivered to: 805 Municipal Drive, Farmington, NM 87401 | [email protected]. For questions, contact David Rivera.
Can small businesses or minority-owned firms bid on this RFEI?
Most government agencies, including City of Farmington in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFEI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Rivera at (505) 599-1368. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Farmington?
All active and historical solicitations from City of Farmington are tracked and searchable. As a city agency, City of Farmington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFEI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Farmington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Farmington, NM. Review the full solicitation for detailed scope requirements.