City of Eugene - HVAC Boiler and Chiller Water Treatment and Related Services - COE IRFP 2026
City of EugeneCity · Eugene, OR- Due
- Nov 18, 2026
- 15 days left
- Duration
- 36 months
- Primary contact
- Jennifer Lunsford
- (541) 682-5010
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Summary
Provide full-service turnkey HVAC water treatment services, chemicals, and maintenance program for water heating and cooling equipment at 10 locations within the city.
The scope includes water heating and cooling equipment maintenance across Lane, Oregon. The submission deadline is November 18, 2026, at 2:00 PM, with a clarification deadline of November 12, 2026. This project includes prevailing wage requirements and local funding. The contract features up to three additional one-year renewal option terms.
- Submit to
- 500 E 4th Ave, Eugene, OR, 97401
- Scope location
- Lane, OR
- Projected sq ft
- 10 sq ft
Questions about this RFP
How do I respond to this RFP from City of Eugene?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. Submissions should be delivered to: 500 E 4th Ave, Eugene, OR, 97401. For questions, contact Jennifer Lunsford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Eugene in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Lunsford at (541) 682-5010. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Eugene?
All active and historical solicitations from City of Eugene are tracked and searchable. As a city agency, City of Eugene regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 36 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Eugene for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lane, OR. The total projected area is 10 sq ft. Review the full solicitation for detailed scope requirements.