City of Edinburg - Master Preventive Maintenance & Outside Vendor Services - RFP 2027-08 (2026)
City of Edinburg, City of Edinburg, TX·City
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- Primary Contact
- Dalinda Cardenas · (956) 381-5635
- Scope Location
- Edinburg, TX
- Submission Address
- https://secure.procurenow.com/portal/cityofedinburg
SUMMARY
The City of Edinburg is soliciting formal, competitive proposals from qualified third-party vendors to establish a master services agreement for fleet preventive maintenance, complex mechanical and structural repairs, off-route mobile servicing, seasonal thermal audits, and heavy-duty emergency towing/recovery across all Municipal Solid Waste (MSW) and departmental support assets. The objective of this Request for Proposals (RFP) is to secure a turnkey fleet maintenance partner capable of maximizing asset availability, extending severe-duty vehicle lifespans, and maintaining strict compliance with municipal standards. Services include quarterly PMs (PM A, PM B, PM C, and PM HYD) for heavy-duty refuse trucks such as Peterbilt 320/520, Mack Granite, Freightliner, Hino, and International chassis, alongside support fleet maintenance, mobile servicing, HVAC repairs, and 24/7 heavy towing. Proposals are due by October 20, 2026, with a question deadline of October 9, 2026.
EVALUATION CRITERIA
Pricing & Cost Effectiveness (25%), Past Performance & Municipal References (15%), Technical Expertise & Staff Qualifications (20%), SLA Compliance & Response Commitment (15%), Operational Capacity & Facility Capability (25%)
REQUIRED ATTACHMENTS
Conflict of Interest Questionnaire, General Questionnaire, Litigation Disclosure Form, HOUSE BILL 89 VERIFICATION.pdf, SENATE BILL 13 VERIFICATION, SENATE BILL 19 VERIFICATION, CITY OF EDINBURG NONCOLLUSION, Bidding Entity Information, Municipal Fleet Services - Vendor Compliance and Bid Form
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Edinburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/cityofedinburg. For questions, contact Dalinda Cardenas.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Pricing & Cost Effectiveness (25%), Past Performance & Municipal References (15%), Technical Expertise & Staff Qualifications (20%), SLA Compliance & Response Commitment (15%), Operational Capacity &..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edinburg?
All active and historical solicitations from City of Edinburg are tracked and searchable. As a city agency, City of Edinburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of October 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Questionnaire, General Questionnaire, Litigation Disclosure Form, HOUSE BILL 89 VERIFICATION.pdf, SENATE BILL 13 VERIFICATION, SENATE BILL 19 VERIFICATION, CITY OF EDINBURG NONCOL. Review the full document from City of Edinburg for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Edinburg in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dalinda Cardenas at (956) 381-5635. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edinburg, TX. Review the full solicitation for detailed scope requirements.
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