City of Edinburg City Mail Services RFP 2027-09 - Mail Processing and Distribution Services
- Due
- Nov 3, 2026
- 14 days left
- Posted
- Oct 14, 2026
- Primary contact
- Lorena Fuentes
- (956) 388-8972
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THE 30-SECOND BRIEF
The City of Edinburg is soliciting proposals from qualified and experienced vendors to provide comprehensive mail services, including mail processing, sorting, postage management, bulk mailings, and delivery for the City Secretary's Department and the Utility Billing Division of the Finance Department. The scope involves handling approximately 30,000 water utility bills per month and 90,000 pieces of city-wide mail annually, with daily pickup and processing of regular, certified, and flat mail. Vendors must maintain a permanent facility within the Rio Grande Valley (RGV) or within a 25-mile radius of Edinburg City Hall and provide USPS-approved electronic pre-sorting services. Proposals are due by November 3, 2026, at 3:00 pm, with a question deadline of October 23, 2026. Evaluation criteria emphasize vendor qualifications, scope approach, turnaround time, local availability, and cost effectiveness.
Letter (First Class) - 90, 000 Pieces; Letter (Standard) - 9, 000 Pieces; Flat (First Class) - 15, 000 Pieces; Flat (Standard) - 2, 000 Pieces; Certified Mail (First Class) - 1, 000 Pieces; Bulk Mail - 350, 000 Pieces
Vendor Qualifications and Experience (15%), Scope of Services and Technical Approach (20%), Service Reliability and Turnaround Time (20%), Local Availability and Customer Support (15%), Cost Proposal / Pricing and Effectiveness (25%), References and Past Performance (5%)
SUMMARY
The City of Edinburg is soliciting proposals from qualified and experienced vendors to provide comprehensive mail services, including mail processing, sorting, postage management, bulk mailings, and delivery for the City Secretary's Department and the Utility Billing Division of the Finance Department.
The scope involves handling approximately 30,000 water utility bills per month and 90,000 pieces of city-wide mail annually, with daily pickup and processing of regular, certified, and flat mail. Vendors must maintain a permanent facility within the Rio Grande Valley (RGV) or within a 25-mile radius of Edinburg City Hall and provide USPS-approved electronic pre-sorting services. Proposals are due by November 3, 2026, at 3:00 pm, with a question deadline of October 23, 2026. Evaluation criteria emphasize vendor qualifications, scope approach, turnaround time, local availability, and cost effectiveness.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Letter (First Class) - 90, 000 Pieces
- Letter (Standard) - 9, 000 Pieces
- Flat (First Class) - 15, 000 Pieces
- Flat (Standard) - 2, 000 Pieces
- Certified Mail (First Class) - 1, 000 Pieces
- Bulk Mail - 350, 000 Pieces
REQUIRED ATTACHMENTS
10- Conflict of Interest Disclosure
- General Questionnaire
- Certification of Proposal
- Litigation Disclosure Form
- House Bill 89 Verification
- Senate Bill 13 Verification
- Senate Bill 19 Verification
- Non-Collusion Affidavit
- Conflict of Interest Form (CIQ)
- Insurance Certificate
- Submit to
- https://secure.procurenow.com/portal/cityofedinburg
- Scope location
- Edinburg, TX
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Questions about this RFP
How do I respond to this RFP from City of Edinburg?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/cityofedinburg. For questions, contact Lorena Fuentes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Edinburg in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lorena Fuentes at (956) 388-8972. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Letter (First Class) - 90, 000 Pieces; Letter (Standard) - 9, 000 Pieces; Flat (First Class) - 15, 000 Pieces; Flat (Standard) - 2, 000 Pieces; Certified Mail (First Class) - 1, 000 Pieces; Bulk Mail - 350, 000 Pieces. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor Qualifications and Experience (15%), Scope of Services and Technical Approach (20%), Service Reliability and Turnaround Time (20%), Local Availability and Customer Support (15%), Cost Proposal..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Edinburg?
All active and historical solicitations from City of Edinburg are tracked and searchable. As a city agency, City of Edinburg regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 3, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest Disclosure, General Questionnaire, Certification of Proposal, Litigation Disclosure Form, House Bill 89 Verification, Senate Bill 13 Verification, Senate Bill 19 Verification, Non. Review the full document from City of Edinburg for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Edinburg, TX. Review the full solicitation for detailed scope requirements.