City of Detroit Detroit Supply Schedule #1 Grounds Services RFQQ 185936 - 2025
City of DetroitCity · Detroit, MI- Due
- May 29, 2030
- 1303 days left
- Posted
- Aug 4, 2025
- Contract term
- 5 years
- Primary contact
- Tamiko Williams
The 30-second brief
The City of Detroit Office of Contracting and Procurement is seeking qualified commercial firms for the Detroit Supply Schedule Program, establishing long-term indefinite delivery indefinite quantity city-wide contracts for grounds maintenance, landscaping, mowing, tree removal, and snow and ice removal services under RFQQ 185936. Services include turf installation, weed and vegetation control, irrigation maintenance, athletic field upkeep, pruning, planting, and green roof maintenance across city facilities and cemeteries. The solicitation carries a total maximum 5-year order limitation of $123,437,500 and is open for continuous submission until May 29, 2030, with preference for Certified Detroit Businesses. Submission requires electronic upload and email via the Oracle Supplier Portal along with completed consolidated affidavits, tax clearances, and financial statements.
Compliance, price, delivery requirements and other pertinent factors
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Summary
The City of Detroit Office of Contracting and Procurement is seeking qualified commercial firms for the Detroit Supply Schedule Program, establishing long-term indefinite delivery indefinite quantity city-wide contracts for grounds maintenance, landscaping, mowing, tree removal, and snow and ice removal services under RFQQ 185936.
Services include turf installation, weed and vegetation control, irrigation maintenance, athletic field upkeep, pruning, planting, and green roof maintenance across city facilities and cemeteries. The solicitation carries a total maximum 5-year order limitation of $123,437,500 and is open for continuous submission until May 29, 2030, with preference for Certified Detroit Businesses. Submission requires electronic upload and email via the Oracle Supplier Portal along with completed consolidated affidavits, tax clearances, and financial statements.
EVALUATION CRITERIA
3- Compliance
- Price
- Delivery requirements and other pertinent factors
REQUIRED ATTACHMENTS
9- Tax Clearances and Affidavits
- Attachment A - Respondent Questionnaire
- Attachment B - Forms Consolidated Affidavits and Documentations
- Technical Proposal
- Certificate of Authority
- Covenant of Equal Opportunity
- Reference Form
- Three (3) years Financial Information
- System of Awards Management (SAM)
REQUIRED STAFFING
6- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Detroit, MI
- Projected sq ft
- 123,437,500 sq ft
Questions about this RFQ
How do I respond to this RFQ from City of Detroit?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2030. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Tamiko Williams.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Detroit in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tamiko Williams. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Grounds Foreman, Laborer, Pruner, Pest Controller, Snow Removal Operator, Landscaper. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Compliance, price, delivery requirements and other pertinent factors" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Detroit?
All active and historical solicitations from City of Detroit are tracked and searchable. As a city agency, City of Detroit regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of May 29, 2030, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Tax Clearances and Affidavits, Attachment A - Respondent Questionnaire, Attachment B - Forms Consolidated Affidavits and Documentations, Technical Proposal, Certificate of Authority, Covenant of Equal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Detroit for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Detroit, MI. The total projected area is 123437500 sq ft. Review the full solicitation for detailed scope requirements.