City of Cottonwood - Arsenic Treatment System - FY27-UT-01 (2026)
City of CottonwoodCity · Cottonwood, AZ- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jul 14, 2026
- Primary contact
- Jeff Cook
- (928) 340-2714
The 30-second brief
The City of Cottonwood is soliciting proposals for an Arsenic Treatment System to replace aging ion exchange treatment systems at four municipal groundwater well sites (Wells 1-1, 1-2, 4-1, and 4-2) within water systems AZ0413-060 and AZ0413-104. The project requires supplying and potentially installing comprehensive adsorption-based arsenic treatment systems utilizing Bayoxide E33 adsorptive media to consistently reduce arsenic concentrations below the maximum contaminant level (MCL) of 0.010 mg/L (or 10 ppb). Proposals are due by August 14, 2026, at 5:00 pm, with a question deadline of July 31, 2026. A pre-proposal meeting is scheduled for July 27, 2026, at 9:30 am at the 111 North Main Street Conference Room. Required submittals include technical specifications, project schedule, cost proposal with additive alternates, and various notarized forms. Evaluation is based on technical requirements, lifecycle costs, qualifications, reliability, and warranty.
Adsorber Vessels, Media Support Gravel, Arsenic Removal Media (Bayoxide E33), Vent and pressure relief devices with piping, Process piping, Valves and instrumentation, Manufacturer's services and warranties
Systems meet or exceed RFP requirements (50), Lifecycle costs (50), Offeror qualifications and experience (20), Technical and system reliability (20), Operational simplicity and maintainability (20), Warranty and support services (20), Delivery Schedule (10), References and past performances (10)
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Summary
The City of Cottonwood is soliciting proposals for an Arsenic Treatment System to replace aging ion exchange treatment systems at four municipal groundwater well sites (Wells 1-1, 1-2, 4-1, and 4-2) within water systems AZ0413-060 and AZ0413-104.
The project requires supplying and potentially installing comprehensive adsorption-based arsenic treatment systems utilizing Bayoxide E33 adsorptive media to consistently reduce arsenic concentrations below the maximum contaminant level (MCL) of 0.010 mg/L (or 10 ppb). Proposals are due by August 14, 2026, at 5:00 pm, with a question deadline of July 31, 2026. A pre-proposal meeting is scheduled for July 27, 2026, at 9:30 am at the 111 North Main Street Conference Room. Required submittals include technical specifications, project schedule, cost proposal with additive alternates, and various notarized forms. Evaluation is based on technical requirements, lifecycle costs, qualifications, reliability, and warranty.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Adsorber Vessels
- Media Support Gravel
- Arsenic Removal Media (Bayoxide E33)
- Vent and pressure relief devices with piping
- Process piping
- Valves and instrumentation
- Manufacturer's services and warranties
REQUIRED ATTACHMENTS
13- Offeror Information with Subcontractor
- Contractor Immigration Warranty
- Sample Service Agreement
- Cost Proposal - with options
- Schedule Proposal
- ARSENIC TREATMENT SYSTEM TECHNICAL SPECIFICATIONS
- RAW WATER ANALYSIS
- Well 1-1 Plans
- Well 1-2 Plans
- Well 4-1 Plans
- Well 4-2 Plans
- Non-Collusion Affidavit
- Disclosure of Responsibility Statement
- Submit to
- https://secure.procurenow.com/portal/cottonwoodaz
- Scope location
- Cottonwood, AZ
Questions about this RFP
How do I respond to this RFP from City of Cottonwood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/cottonwoodaz. For questions, contact Jeff Cook.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Cottonwood in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeff Cook at (928) 340-2714. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Adsorber Vessels, Media Support Gravel, Arsenic Removal Media (Bayoxide E33), Vent and pressure relief devices with piping, Process piping, Valves and instrumentation, Manufacturer's services and warranties. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Systems meet or exceed RFP requirements (50), Lifecycle costs (50), Offeror qualifications and experience (20), Technical and system reliability (20), Operational simplicity and maintainability (20),..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Cottonwood?
All active and historical solicitations from City of Cottonwood are tracked and searchable. As a city agency, City of Cottonwood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offeror Information with Subcontractor, Contractor Immigration Warranty, Sample Service Agreement, Cost Proposal - with options, Schedule Proposal, ARSENIC TREATMENT SYSTEM TECHNICAL SPECIFICATIONS, R. Review the full document from City of Cottonwood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cottonwood, AZ. Review the full solicitation for detailed scope requirements.