City of Conroe Janitorial Services for Multiple Departments - RFP #0731-2025 (2025)
City of ConroeCity · Conroe, TX- Due
- Jul 31, 2025
- Deadline passed
- Posted
- Jun 30, 2025
- Contract term
- 1 year
- Primary contact
- Teri-Lynn Hatch
- (936) 522-3829
Know who Conroe buys from before you write a word.
Every vendor contract, renewal date and decision maker at this agency, in one place.
Set up in 30 seconds · No credit card
THE 30-SECOND BRIEF
The City of Conroe is seeking proposals from qualified vendors to provide comprehensive janitorial services for multiple city-owned facilities and departments. The work encompasses general cleaning, sanitization, floor care, carpet shampooing, window washing, restroom and locker room maintenance, trash removal, and green compliance across various locations including the Dean Towery Service Center, Wastewater Treatment Plants, Parks and Recreation Department facilities, Conroe Tower, and Conroe Municipal Center. The contract term is for twelve months with four consecutive one-year renewal options. Proposals are due by July 31, 2025, at 2:00 PM, and submissions require a detailed cleaning plan utilizing color-coded microfiber cloths and restroom caddy systems, along with required bonds, insurance certificates, and ethical forms.
Cost of Service (30), Experience and Qualifications to perform this type of service (30), Past experience and relationship with the City (15), References of current customers (15), Respondents principal place of business (10)
SUMMARY
The City of Conroe is seeking proposals from qualified vendors to provide comprehensive janitorial services for multiple city-owned facilities and departments.
The work encompasses general cleaning, sanitization, floor care, carpet shampooing, window washing, restroom and locker room maintenance, trash removal, and green compliance across various locations including the Dean Towery Service Center, Wastewater Treatment Plants, Parks and Recreation Department facilities, Conroe Tower, and Conroe Municipal Center. The contract term is for twelve months with four consecutive one-year renewal options. Proposals are due by July 31, 2025, at 2:00 PM, and submissions require a detailed cleaning plan utilizing color-coded microfiber cloths and restroom caddy systems, along with required bonds, insurance certificates, and ethical forms.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
6- Insurance Form
- Bond Letter
- Conflict of Interest Form
- Certificate of Interested Parties Form 1295
- HB 89 and SB 252 Forms
- Detailed Cleaning Plan
- Submit to
- Vendor Registry / 401 Sgt Ed Holcomb Blvd S, Building C, Conroe, TX 77304
- Duration
- 12 months
- Scope location
- Conroe, TX
- Projected sq ft
- 150,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Vendor Registry / 401 Sgt Ed Holcomb Blvd S, Building C, Conroe, TX 77304. For questions, contact Teri-Lynn Hatch.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Teri-Lynn Hatch at (936) 522-3829. Questions and answers are typically shared with all prospective bidders.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of Service (30), Experience and Qualifications to perform this type of service (30), Past experience and relationship with the City (15), References of current customers (15), Respondents princip..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance Form, Bond Letter, Conflict of Interest Form, Certificate of Interested Parties Form 1295, HB 89 and SB 252 Forms, Detailed Cleaning Plan. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. The total projected area is 150000 sq ft. Review the full solicitation for detailed scope requirements.