City of Conroe - Commercial Pool Heater Preventative Maintenance and Repair - RFP #0326A-2026
City of ConroeCity · Conroe, TX- Due
- Mar 26, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- Mike Cantu
- (936) 522-3903
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THE 30-SECOND BRIEF
The City of Conroe is soliciting quotes from qualified contractors to perform inspection, maintenance, and minor component replacement on two commercial pool heaters located at the Aquatic Center. The scope includes servicing Lochinvar Copper-Fin II units (models CPN1442 and CPN2072), inspecting and cleaning burners and heat exchangers, checking ignition systems, safety controls, high limit controls, pressure and flow switches, venting systems, and combustion air supply. Additional tasks involve replacing heater flow switches and circulation pumps on both units. Submissions are due by March 26, 2026, at 2:00 PM via the OpenGov Procurement Portal. Contractors must be licensed and insured in the State of Texas and provide five references for similar projects.
Inspection report, List of repairs performed, Documentation of replaced parts, Operational verification of heaters
Best value
SUMMARY
The City of Conroe is soliciting quotes from qualified contractors to perform inspection, maintenance, and minor component replacement on two commercial pool heaters located at the Aquatic Center.
The scope includes servicing Lochinvar Copper-Fin II units (models CPN1442 and CPN2072), inspecting and cleaning burners and heat exchangers, checking ignition systems, safety controls, high limit controls, pressure and flow switches, venting systems, and combustion air supply. Additional tasks involve replacing heater flow switches and circulation pumps on both units. Submissions are due by March 26, 2026, at 2:00 PM via the OpenGov Procurement Portal. Contractors must be licensed and insured in the State of Texas and provide five references for similar projects.
EVALUATION CRITERIA
Best value
REQUIRED DELIVERABLES
4- Inspection report
- List of repairs performed
- Documentation of replaced parts
- Operational verification of heaters
REQUIRED ATTACHMENTS
11- Insurance form
- Company Background
- References
- Certificate of Insurance
- Signed Addendums
- Form 1295
- Agreement and Certification
- HUB Certification
- Sam.Gov Status
- Acknowledgement of Terms & Conditions
- Acknowledgement of Respondent
- Submit to
- https://procurement.opengov.com/portal/cityofconroe
- Scope location
- Conroe, TX
Questions about this RFP
How do I respond to this RFP from City of Conroe?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 26, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofconroe. For questions, contact Mike Cantu.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Conroe in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mike Cantu at (936) 522-3903. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Inspection report, List of repairs performed, Documentation of replaced parts, Operational verification of heaters. Proposals should clearly address how each deliverable will be met.
Can I search RFPs like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Best value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Conroe?
All active and historical solicitations from City of Conroe are tracked and searchable. As a city agency, City of Conroe regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance form, Company Background, References, Certificate of Insurance, Signed Addendums, Form 1295, Agreement and Certification, HUB Certification, Sam.Gov Status, Acknowledgement of Terms & Condit. Review the full document from City of Conroe for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Conroe, TX. Review the full solicitation for detailed scope requirements.