City of Huntsville - Heating, Ventilation, and Air Conditioning (HVAC) Services - Bid NO. 27-04
City of Huntsville, City of Huntsville, TX·City
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- Primary Contact
- Lucy Gonzalez
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Huntsville, TX
- Submission Address
- Paper (Sealed Bids) | [email protected] | 1212 Avenue M, Huntsville, Texas 77320
SUMMARY
The City of Huntsville is seeking qualified, experienced, and properly licensed HVAC vendors to provide citywide heating, ventilation, and air conditioning (HVAC) services for City-owned facilities and properties. Services include preventive maintenance, inspections, diagnostics, repairs, replacement, installation, emergency service, and related HVAC work. Vendors must have technicians available 24/7/365 with an emergency maximum response time of two (2) hours and must maintain a Class 'A' State of Texas Air Conditioning and Refrigeration Vendor license. The initial contract term is through September 30, 2027, with four (4) one-year renewal options. Submissions are due by October 27, 2026, at 2:00 P.M. Central Time, via paper sealed bids submitted to the City Secretary c/o Purchasing Department at 1212 Avenue M, Huntsville, Texas 77320.
EVALUATION CRITERIA
Purchase price, proximity of the Vendor and ability to perform the contract, delivery date, Vendor reputation, quality of goods or services, past performance under contracts with the City, compliance with City ordinances
REQUIRED DELIVERABLES
Initial inspection/trip charge (flat rate), Standard one (1) technician rate per hour for services and repair (labor) during regular business hours (8:00 a.m. to 5:00 p.m. Monday through Friday), List rate for additional technician during regular hours, Rate per hour for services and repair (labor) on weekends, Holidays and non business hours on weekdays, Percentage to be charged above invoice price for replacement parts, Material and new units/equipment purchased by the contractor
REQUIRED ATTACHMENTS
Certification of Offer, Conflict of Interest Questionnaire, Form 1295 Certificate of Interested Parties, Certificate of Liability Insurance, References
REQUIRED STAFFING ROLES
Technician, Additional Technician
You're reading this because they made it public. Your competitor read the board minutes that named this project 6–18 months ago. We read those same minutes. Next time, read them first.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from City of Huntsville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Paper (Sealed Bids) | [email protected] | 1212 Avenue M, Huntsville, Texas 77320. For questions, contact Lucy Gonzalez.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Purchase price, proximity of the Vendor and ability to perform the contract, delivery date, Vendor reputation, quality of goods or services, past performance under contracts with the City, compliance..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Huntsville?
All active and historical solicitations from City of Huntsville are tracked and searchable. As a city agency, City of Huntsville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certification of Offer, Conflict of Interest Questionnaire, Form 1295 Certificate of Interested Parties, Certificate of Liability Insurance, References. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Huntsville for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Huntsville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lucy Gonzalez. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Huntsville, TX. Review the full solicitation for detailed scope requirements.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technician, Additional Technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial inspection/trip charge (flat rate), Standard one (1) technician rate per hour for services and repair (labor) during regular business hours (8:00 a.m. to 5:00 p.m. Monday through Friday), List rate for additional technician during regular hours, Rate per hour for services and repair (labor). Proposals should clearly address how each deliverable will be met.
Can I search Bids like this in ChatGPT or Claude?
Yes. Civic IQ has an MCP server that connects ChatGPT, Claude and other AI assistants to live Civic IQ data: open RFPs, pre-RFP signals from public meetings, awarded contracts and agency decision-makers across 100,000+ US public agencies. Add https://beta.mcp.civiciq.com/mcp as a connector (in ChatGPT under Settings > Apps & Connectors, in Claude under Settings > Connectors) and sign in with a free Civic IQ account at civiciq.com/mcp.
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