City of Clearlake Mobile Mechanic Repairs RFP 2025-RFP-065 (2026)
City of ClearlakeCity · Clearlake, CA- Due
- Apr 23, 2026
- Deadline passed
- Posted
- Mar 30, 2026
- Primary contact
- Adeline Leyba
- (707) 994-8201
The 30-second brief
The City of Clearlake is requesting proposals for on-site mobile maintenance, diagnostics, and repair services for the City's fleet, including medium/heavy-duty trucks and construction equipment. The scope covers preventative maintenance, troubleshooting, heavy equipment support, DOT inspection capability, and compliance with OSHA safety standards. Proposals are due by April 23, 2026, with a question deadline of April 10, 2026. Evaluation criteria include technical qualifications, service capability and fleet coverage, compliance and safety, cost proposal, and response time.
Preventative Maintenance (PM), Diagnostics & Troubleshooting, Repairs (On-Site and Field Service), Heavy Equipment Services, Inspection & Compliance, Recordkeeping & Reporting
Technical Qualifications and Experience 25%, Service Capability and Fleet Coverage 20%, Compliance, Safety and Documentation 20%, Cost Proposal 20%, Response Time and Availability 15%
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Summary
The City of Clearlake is requesting proposals for on-site mobile maintenance, diagnostics, and repair services for the City's fleet, including medium/heavy-duty trucks and construction equipment.
The scope covers preventative maintenance, troubleshooting, heavy equipment support, DOT inspection capability, and compliance with OSHA safety standards. Proposals are due by April 23, 2026, with a question deadline of April 10, 2026. Evaluation criteria include technical qualifications, service capability and fleet coverage, compliance and safety, cost proposal, and response time.
EVALUATION CRITERIA
6- Technical Qualifications and Experience 25%
- Service Capability and Fleet Coverage 20%
- Compliance
- Safety and Documentation 20%
- Cost Proposal 20%
- Response Time and Availability 15%
REQUIRED DELIVERABLES
6- Preventative Maintenance (PM)
- Diagnostics & Troubleshooting
- Repairs (On-Site and Field Service)
- Heavy Equipment Services
- Inspection & Compliance
- Recordkeeping & Reporting
REQUIRED ATTACHMENTS
5- Fee Proposal
- California Department of Industrial Relations (DIR) Registration number
- Litigation history
- Changes to Agreement or No Deviations statement
- Certification of Proposal
- Submit to
- https://secure.procurenow.com/portal/clearlake
- Scope location
- Clearlake, CA
Questions about this RFP
How do I respond to this RFP from City of Clearlake?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://secure.procurenow.com/portal/clearlake. For questions, contact Adeline Leyba.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Clearlake in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Adeline Leyba at (707) 994-8201. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Preventative Maintenance (PM), Diagnostics & Troubleshooting, Repairs (On-Site and Field Service), Heavy Equipment Services, Inspection & Compliance, Recordkeeping & Reporting. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical Qualifications and Experience 25%, Service Capability and Fleet Coverage 20%, Compliance, Safety and Documentation 20%, Cost Proposal 20%, Response Time and Availability 15%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Clearlake?
All active and historical solicitations from City of Clearlake are tracked and searchable. As a city agency, City of Clearlake regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Fee Proposal, California Department of Industrial Relations (DIR) Registration number, Litigation history, Changes to Agreement or No Deviations statement, Certification of Proposal. Review the full document from City of Clearlake for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clearlake, CA. Review the full solicitation for detailed scope requirements.